Administrative Operations Assistant, Prehospital Care and Medical Transport Admin

University of Wisconsin Hospitals and Clinics Authority • Madison, WI

22d • Onsite

About The Position

This role provides comprehensive leadership support, including calendar management, meeting preparation and follow-up, development of agendas and materials, and coordination of activities and schedules across multiple management and departmental teams. The Administrative Operations Assistant will assist in the creation, organization, and distribution of operational tools and communications for multiple operational departments across UW Health, ensuring timely updates, clarity, and strong cross-team alignment. This position serves as a key resource for frontline and departmental staff, responding to questions and providing guidance related to policies, procedures, and other administrative workflows. The role enhances operational continuity across high-acuity and fast-moving service lines by supporting data entry, document management, onboarding logistics, and standard work maintenance.

Requirements

• High School Diploma or equivalent
• 1 year experience in an administrative support role

Nice To Haves

• Associate's Degree in Business Administration or related field
• 3 years experience in an administrative support function
• Previous experience in a health care setting

Responsibilities

• Provide comprehensive leadership support, including calendar management, meeting preparation and follow-up, development of agendas and materials, and coordination of activities and schedules across multiple management and departmental teams.
• Assist in the creation, organization, and distribution of operational tools and communications for multiple operational departments across UW Health, ensuring timely updates, clarity, and strong cross-team alignment.
• Serve as a key resource for frontline and departmental staff, responding to questions and providing guidance related to policies, procedures, and other administrative workflows.
• Enhance operational continuity across high-acuity and fast-moving service lines by supporting data entry, document management, onboarding logistics, and standard work maintenance.

Benefits

• health and dental insurance
• paid time off
• retirement plans
• two-week paid parental leave
• adoption assistance
• Options for a variety of schedules and shifts that offer flexibility and allow for work-life balance.
• Access to great resources through the UW Health Employee Wellbeing Department that supports your emotional, financial, and physical well-being.
• Tuition benefits eligibility
• referral bonus

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED