Administrative Operations Assistant, Prehospital Care and Medical Transport Admin

UW Health • Madison, WI

23d • Onsite

About The Position

Join the #1 hospital in Wisconsin! We are seeking an Administrative Operations Assistant to provide comprehensive leadership support, including calendar management, meeting preparation and follow-up, development of agendas and materials, and coordination of activities and schedules across multiple management and departmental teams. Assist in the creation, organization, and distribution of operational tools and communications for multiple operational departments across UW Health, ensuring timely updates, clarity, and strong cross-team alignment. Serve as a key resource for frontline and departmental staff, responding to questions and providing guidance related to policies, procedures, and other administrative workflows. Enhance operational continuity across high-acuity and fast-moving service lines by supporting data entry, document management, onboarding logistics, and standard work maintenance.

Requirements

• High School Diploma or equivalent Required
• 1 year experience in an administrative support role Required

Nice To Haves

• Associate's Degree in Business Administration or related field Preferred
• 3 years experience in an administrative support function Preferred
• Previous experience in a health care setting Preferred

Responsibilities

• Provide comprehensive leadership support, including calendar management, meeting preparation and follow-up, development of agendas and materials, and coordination of activities and schedules across multiple management and departmental teams.
• Assist in the creation, organization, and distribution of operational tools and communications for multiple operational departments across UW Health, ensuring timely updates, clarity, and strong cross-team alignment.
• Serve as a key resource for frontline and departmental staff, responding to questions and providing guidance related to policies, procedures, and other administrative workflows.
• Enhance operational continuity across high-acuity and fast-moving service lines by supporting data entry, document management, onboarding logistics, and standard work maintenance.

Benefits

• health and dental insurance
• paid time off
• retirement plans
• two-week paid parental leave
• adoption assistance
• Options for a variety of schedules and shifts that offer flexibility and allow for work-life balance.
• Access to great resources through the UW Health Employee Wellbeing Department that supports your emotional, financial, and physical well-being.
• Tuition benefits eligibility - UW Health invests in your professional growth by helping pay for coursework associated with career advancement.
• The opportunity to earn a referral bonus for referring friends, former colleagues or others to apply for open, posted positions.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED