Administrative Officer

Veterans Health Administration • Cleveland, OH

3d • Hybrid

About The Position

The VA Northeast Ohio Healthcare System is recruiting for an Administrative Officer. The Administrative Officer will function in Anesthesiology Service. Duties include but are not limited to: Incumbent is responsible for oversight and management of administrative and operational matters within the department. Incumbent leads and directs all personnel administrative processes, with delegated authority from a close coordination and collaboration with the Service Chief and Anesthesia leadership team. Performing or overseeing the full range of human resources requirements, to include position descriptions, functional statements, vacancy announcements, leave accounting, coordinating and facilitating the hiring process Processing of activities for incoming service employees and trainees Maintaining employee competency folders Coordinating credentialing & privileging activities Delegating work to effectively maximize resources and to ensure the efficient, effective, and timely completion of projects Delivery of the full range of administrative services to the Anesthesia leadership Managing budgets Implementing administrative policies; and defining administrative requirements Controls and maintains the Equipment Inventory Listing Oversee travel, learning, response to requests, project development Develop and maintain a safe working environment communicate effectively to management, peers, and subordinates Budget and financial management for the service Supervision of daily service operations

Requirements

• Must be a U.S. Citizen.
• Selective Service Registration is required for males born after 12/31/1959.
• Subject to background/security investigation.
• Selected applicants will be required to complete an online onboarding process.
• Acceptable form(s) of identification will be required to complete pre-employment requirements.
• Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP).
• Must serve a 1-year probationary period or 2-year trial period.
• Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-12 position you must have served 52 weeks at the GS-11.
• One year of specialized experience equivalent to at least the next lower grade GS-11 in the normal line of progression for the occupation in the organization.
• Knowledge and skill in applying analytical and evaluative methods and techniques to issues or studies concerning the efficiency and effectiveness of program operations.
• Knowledge of pertinent laws, regulations, policies and precedents which affect the use of program and related support resources in the area studied.
• Knowledge of the major issues, program goals and objectives, work processes, and administrative operations of the organization.
• Knowledge and skill in adapting analytical techniques and evaluation criteria to the measurement and improvement of program effectiveness and/or organizational productivity.
• Skill in conducting detailed analyses of complex functions and work processes.
• Interpersonal skills in presenting staffing recommendations and negotiating solutions to disputed recommendations.
• Knowledge of policies including leave approval, timekeeping, authorized absence, Union guidelines, and other rules and regulations governing the supervision of the clerical staff.
• Competencies: Accountability, Customer Service, Decisiveness, Flexibility, Interpersonal Skills, Problem Solving, Resilience.

Nice To Haves

• This position may be authorized for telework.

Responsibilities

• Oversight and management of administrative and operational matters within the department.
• Lead and direct all personnel administrative processes, with delegated authority from a close coordination and collaboration with the Service Chief and Anesthesia leadership team.
• Perform or oversee the full range of human resources requirements, to include position descriptions, functional statements, vacancy announcements, leave accounting, coordinating and facilitating the hiring process.
• Process activities for incoming service employees and trainees.
• Maintain employee competency folders.
• Coordinate credentialing & privileging activities.
• Delegate work to effectively maximize resources and to ensure the efficient, effective, and timely completion of projects.
• Deliver the full range of administrative services to the Anesthesia leadership.
• Manage budgets.
• Implement administrative policies; and define administrative requirements.
• Control and maintain the Equipment Inventory Listing.
• Oversee travel, learning, response to requests, project development.
• Develop and maintain a safe working environment.
• Communicate effectively to management, peers, and subordinates.
• Budget and financial management for the service.
• Supervise daily service operations.

Benefits

• A career with the U.S. government provides employees with a comprehensive benefits package.
• As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.
• Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee.
• Selected applicants may qualify for credit toward annual leave accrual, based on prior work experience or military service experience.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed