Administrative Office Support Specialist (57536)
About The Position
We are seeking a detail-oriented, organized and collaborative Administrative Office Support Specialist to join our team! The ideal candidate will have between 2-5 years of hands-on professional experience in administrative support, document management, and front-office reception duties. This role requires an individual who can effectively handle sensitive client documents, manage incoming and outgoing mail, coordinate vendor management tasks, perform data entry, and contribute to a collaborative team environment. We offer a competitive compensation package and opportunities for growth within our dynamic team.
Requirements
- Education: High school diploma or equivalent required. Bachelor’s degree preferred
- Experience: 2-5 years of professional experience in administrative support, document management, or a related role.
- Strong organizational skills and attention to detail is required.
- Experience with file management systems similar to Box, Dropbox, and/or Google Drive is highly desirable.
- Ability to effectively handle sensitive and confidential information.
- Excellent communication skills with the ability to interact professionally with all levels of staff and the willingness to collaborate with colleagues to effectively execute duties as needed.
- Technical proficiency is required, including experience with Microsoft Office Suite (Word, Excel, Outlook) and other comparable, relevant software.
- Ability to multitask and prioritize tasks effectively in a fast-paced environment.
- Strong problem-solving skills and ability to work both independently and as part of a team.
- Career-driven, positive attitude with a desire to grow internally within the organization.
Nice To Haves
- Prior experience in a corporate or professional services environment is highly desired.
- Experience effectively managing multiple administrative tasks simultaneously.
- Demonstrated ability to work collaboratively within a team-oriented workplace.
Responsibilities
- Administrative Support: Provide assistance with general office duties, including scheduling, filing, and maintaining office records.
- Document Management: Handle, organize, and securely manage sensitive client documents using file management systems such as "Box."
- Mail Management: Process incoming and outgoing mail, ensuring proper documentation and timely distribution.
- Vendor Management & Coordination: Manage relationships with vendors, order supplies, and ensure timely procurement of office necessities.
- Data Entry: Accurately input, update, and maintain records in databases and document management systems.
- Reception Duties: Assist with front-office operations, including answering phone calls, greeting visitors, and directing inquiries appropriately.
- Collaboration & Communication: Work effectively with all levels of staff and contribute to a positive and team-oriented work environment.
Benefits
- Competitive compensation with opportunities for professional growth.
- Comprehensive benefits package, including medical, dental, and vision insurance.
- 401(k) retirement plan with company match.
- Paid time off, sick leave, and access to an Employee Assistance Program (EAP).
- Employee discounts and subsidized gym memberships.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
51-100 employees
