Administrative Office Specialist

Casella Waste Systems•Rutland, VT

7d•$18 - $23

About The Position

The Receptionist position is the organization’s first point of contact, creating a warm, professional, and welcoming environment for all visitors and callers. This role manages daily front desk operations, including greeting guests, coordinating the flow of incoming communications, distributing correspondence, and directing inquiries to the appropriate team members. Additionally, the position provides essential administrative support across the organization, maintains office supplies, and helps ensure smooth and efficient workplace operations. Hiring Range is $18.00 - $23.00 per hour

Requirements

The successful candidate will have a High School Diploma or equivalent, 0-2 years of administrative experience and a demonstrated ability to work as part of a team in a collaborative environment.
Outstanding relationship management skills, excellent listening, communication, customer service and problem solving sills are required.
Demonstrated proficiency with MS Office (Word, PowerPoint, Excel, and Outlook) and proficiency in administrative and clerical procedures and systems are necessary.
Versatility, flexibility, and willingness to work changing priorities is expected.
A positive, team‑oriented individual with strong problem‑solving abilities who is proactive, efficient, and results‑focused.
Demonstrates excellent attention to detail, effective prioritization, and the ability to handle frequent interruptions.
Maintains a pleasant, customer‑service‑focused demeanor while responding to emergencies promptly, multitasking in a fast‑paced environment, and managing stress effectively.

Responsibilities

Oversees the management of outgoing and incoming mail processes across multiple parcel carriers on a daily basis, ensuring that all deadlines are consistently met.
Engages with customers and vendors professionally to gather invoices and process information for accounts payable.
Supports billing tasks essential for the ongoing success of the home office team.
Monitors office supply inventory levels and places orders as needed to maintain sufficient stock of essential supplies.
Performs general administrative and clerical duties such as scanning, filing, faxing, and copying to support office operations and company leadership.
Greets and welcomes all guests upon arrival, then directs them to the appropriate person, office, or meeting location to ensure clear guidance and a smooth, professional visitor experience.
Maintains office security by following established safety procedures and managing visitor access at the reception desk.
Handles incoming and outgoing calls and emails for other office staff, directing employee and customer inquiries to the appropriate personnel.
Drafts and revises routine correspondence, such as invitations and informational materials, to maintain consistency across our home office.
Participates in training and other learning opportunities to expand knowledge of the company, products, sales, and services, and performs any other duties needed to help drive our vision, fulfill our mission, and/or abide by our core values.