Administrative Office Specialist - Department of Health Professions

James Madison University • Harrisonburg, VA

3d • $38,000 - $43,000 • Onsite

About The Position

JMU’s Department of Health Professions invites applications for an Administrative Office Specialist. This position will provide financial management, office management and general administrative support to the Department of Health Professions Academic Unit Head (AUH), Program Directors, faculty, and staff.

Requirements

• Strong ability to prioritize tasks independently, meet deadlines, and follow up consistently on assignments and requests in a fast-paced setting with frequent interruptions
• Strong written and verbal communication skills, with the ability to interact effectively and professionally with faculty, staff, students, and external stakeholders
• Prior experience with financial administration, procurement systems, and budget tracking
• Demonstrated proficiency in Microsoft Office applications, particularly Word and Excel, for document preparation, data management, and reporting
• Exceptional attention to detail, with the ability to autonomously manage multiple priorities, coordinate schedules, maintain records, and ensure accuracy across administrative processes simultaneously
• Familiarity with enterprise systems such as HR/payroll platforms, procurement tools, and reimbursement systems
• Comprehensive understanding of office management principles, administrative best practices, and organizational procedures

Responsibilities

• Supports the Department of Health Professions Academic Unit Head, Program Directors, faculty, staff, students, and visitors
• Serves as main contact with internal and external constituents: Answers telephones, and direct calls, assists walk-ins and visitors with inquiries and directs accordingly
• Maintains all departmental records and documents, including equipment and supplies, program accreditation, course syllabi, and other required documentation
• Serves as Fixed Assets Coordinator for the Department
• Serves as fiscal administrator for Department, overseeing multiple budgets (department, grants, workshops)
• Completes monthly budget reports with detailed programmatic and departmental spending
• Purchases all supplies for programs, faculty, staff of the Department through appropriate systems (procurement, eVA, etc.)
• Coordinates all hiring, on-boarding, and payroll processes and paperwork for the Department

Benefits

• Generous Leave: Enjoy paid vacation, sick leave, parental leave, community service leave, and 19 paid holidays annually.
• Comprehensive Health Coverage: Access high-quality health insurance options that fit your needs.
• Retirement Options: Plan for your future with retirement benefits through the Virginia Retirement System.
• Employee Well-Being: Our Balanced Dukes program promotes wellness and work-life integration through resources, events, and support.
• Tuition Waiver Program: Advance your education with our tuition waiver program for undergraduate and graduate courses taken at JMU.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed