Administrative Office Manager

Virginia Department of Social Services•Appomattox, VA

About The Position

This is a management title for employees that manage administrative and office support services and supervises office supervisors and other administrative staff. The Administrative Office Manager is distinguished from the Office Supervisor in that the Administrative Office Manager supervises Office Supervisors and manages a variety of administrative programs. The Administrative Office Manager is distinguished from the Administrative Services Manager in that the latter is responsible for managing not only the office support and administrative programs but all the agency’s technical administrative programs such as finance, human resources, computer operations, facility management and contract administration.

Requirements

Considerable knowledge of: agency, department or section administrative and program practices, policies and procedures
Considerable knowledge of: management principles and practices
Skill in: operating and supervising others in the use of office equipment to include the personal computer
Demonstrated abilities to: interpret, apply, and manage others on administrative and program policies, procedures and services
Demonstrated abilities to: train others
Demonstrated abilities to: provide leadership and guidance to others
Demonstrated abilities to: manage others who are supervising staff
Demonstrated abilities to: prepare budget and financial data
Demonstrated abilities to: evaluate office services and administrative procedures
Demonstrated abilities to: make presentations
Demonstrated abilities to: set objectives and determine how work will be accomplished to ensure effective office support operations
Demonstrated abilities to: promote good working relations and create customer service and positive public relations
Associate’s degree in business administration, accounting or related field supplemented with related experience or any equivalent combination of training and experience which provides the required knowledge, skills and abilities

Nice To Haves

Experience with RDA, LASER, and Thomas Brothers

Responsibilities

Plans and coordinates administrative and office support activities such as recordkeeping, mail distribution, receptionist, and other office support services
Supervises various budgetary, fiscal, administrative, human resources, and clerical and technical functions such as purchasing and store keeping activities and mechanical and building maintenance
Analyzes financial data and monitors budget expenditures
Provides information and answers questions relating to audits financial records or activities
Processes various documents
Responds to data system problems
May oversee or perform information systems technical support and systems security functions
Maintains inventory
Maintains departmental personnel records and performs other human resources activities such as training, providing benefit information and maintaining leave
Supervises office supervisors and other administrative staff