Administrative Office Manager

Sevita • San Dimas, CA

20h • $42,000 - $48,000 • Onsite

About The Position

NeuroRestorative, a part of the Sevita family, provides rehabilitation services for people of all ages with brain, spinal cord and medically complex injuries, illnesses and other challenges. In a variety of locations and community-based settings, we offer a range of programs, including vocational and therapy programs, day treatments, and specialized services for infants, children, adolescents, Military Service Members and Veterans.
NeuroRestorative, a member of the Sevita family, provides rehabilitation services for people of all ages with brain, spinal cord and medically complex injuries, illnesses and other challenges. In a variety of locations and community-based settings, we offer a range of programs, including vocational and therapy programs, day treatments, and specialized services for infants, children, adolescents, Military Service Members and Veterans.

SUMMARY
The Office Manager is a full time position and is considered supervisor, non-exempt and paid by salary. Responsible for supervising administrative and support services for a larger state or multi-state business unit.
This position may supervise Office Coordinators and other support positions. Responsible for general administrative support, office management, and may be responsible for supervision of processing activity including purchasing, accounts payable, accounts receivable, payroll, and information technology.
Generally works full-time in a supervisory and professional capacity, and may perform limited clerical or processing duties. This employee works at the state or operating group office level.

Requirements

• Associates degree in related field.
• 1-3 years of administrative and supervisory experience.
• Proficiency in accounting and basic computer skills and applications are required.
• Current driver's license, car registration and auto insurance if driving on the behalf of the Company.

Responsibilities

• Organizes, manages and maintains physical office space; corresponds with landlord as required.
• Responsible for supervision and oversight of clerical functions including scheduling, data collection, communications and mail; supports operating group and state management teams including operations, quality improvement, human resources and finance.
• Maintains systems for current licenses, leases, contracts and agreements.
• Maintains and manages data bases and mailing lists; maintains organizational charts.
• Arranges events and meetings for management team.
• Supervises administrative support positions to include hiring, orientation, training, scheduling, evaluation and discipline and termination.
• Oversees office compliance for employee safety workers’ compensation programs and OSHA compliance.
• Oversees data collection and processing of payroll for office employees; on-boards employees; manages employee background check system.
• Approves and orders supplies and equipment for operating group and/or state office; manages spending for budgetary compliance.
• Orders, distributes and manages inventory of gas and company purchasing cards.
• Manages local accounts payable processing; handles vendor relations
• Assists with travel and hotel arrangements.
• Acts as liaison with IT department; assists with local troubleshooting
• Manages or assists with technology set-up for operating group and/or state office.
• Orders, distributes, and manages inventory for employee computers, Purchase cards, and other IT equipment
• Performs other related duties and activities as required.

Benefits

• Full Benefits (Medical, Dental & Vision insurance, 401K w/ company match, life insurance, flex spending accounts and more!)
• Paid Time Off (Vacation, Sick & Personal)
• Holiday Pay
• Pay on Demand

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree
• Number of Employees: 1,001-5,000 employees