Administrative & Office Coordinator

First Call • White House, TN

1d • Hybrid

About The Position

We're seeking a highly organized and proactive Administrative & Office Coordinator to support senior leadership and ensure the seamless execution of daily office operations.
This role sits at the center of our organization; balancing executive support, office coordination, and cross-functional collaboration. The ideal candidate thrives in a fast-paced environment, anticipates needs before they arise, and takes ownership of keeping operations running smoothly.
This position offers a hybrid work model, with an expectation of at least three (3) days per week in the office, with additional in-office presence as needed based on business priorities.

Requirements

• High School Diploma or GED required
• Previous experience in administrative support, office coordination, or similar role preferred
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Strong written and verbal communication skills
• Highly organized with exceptional attention to detail
• Proactive and solutions-oriented with strong follow-through
• Able to manage competing priorities with a sense of urgency
• Professional and trustworthy with confidential information
• Comfortable working independently and across teams

Nice To Haves

• Experience with CRM systems or Monday.com is a plus

Responsibilities

• Manage calendars, scheduling, and communications for senior leadership
• Prepare presentations, reports, and internal documentation
• Coordinate meetings, including logistics, materials, and catering
• Arrange travel, including flights, accommodations, and itineraries
• Support company events and client visits
• Provide administrative support across departments
• Oversee day-to-day office functionality and organization
• Manage mail, packages, and office supply inventory
• Coordinate with vendors to maintain a clean, safe, and efficient workspace
• Pull and organize reports from Monday.com
• Identify opportunities to improve processes and efficiency

Benefits

• Competitive compensation
• Paid time off and company holidays
• Medical, FSA, Dependent Care & Employee Assistance Program (EAP): Eligible on the 1st day of the month following hire
• Ancillary Benefits (Dental, Vision, Life & AD&D, Accident Insurance, Critical Illness, Telemedicine, Long- & Short-Term Disability, SavvyFI College Savings): Eligible on the 1st day of the month after 60 days of employment
• 401K: Eligible after 6 months
• PTO: Eligible after 90 days

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED