Administrative Office Coordinator

Sevita • Egg Harbor City, NJ

5d • $18 • Onsite

About The Position

NeuroRestorative, a part of the Sevita family, provides rehabilitation services for people of all ages with brain, spinal cord and medically complex injuries, illnesses and other challenges. In a variety of locations and community-based settings, we offer a range of programs, including vocational and therapy programs, day treatments, and specialized services for infants, children, adolescents, Military Service Members and Veterans.
Administrative Office Coordinator | M- F | $18/hr
Do you want to work in a dynamic work environment where no day is ever the same as the next? In this role, your tasks will be diversified and you will be supporting our mission.
The Office Coordinator plays a critical role in supporting the Day Program operations by providing exceptional customer service, managing office administration, and leading key components of the new employee onboarding process. This position serves as a primary point of contact for visitors, staff, and external partners while ensuring efficient and compliant office and HR support.

Responsibilities

• Serve as a primary coordinator for onboarding new staff
• Connect with new hires prior to their start date to provide guidance and support
• Schedule and complete Day 1 New Hire Orientation (NHO)
• Ensure completion of all required online training modules
• Facilitate and coordinate remaining NHO activities with internal departments and stakeholders
• Greet and assist all visitors to the Day Program, including vendors, families, insurance case managers, staff, and participants
• Answer and route incoming phone calls in a professional and courteous manner
• Act as a welcoming and knowledgeable point of contact for internal and external partners
• Manage daily office operations to maintain an organized, efficient, and professional environment
• Process invoices, maintain contracts, and stream/process checks
• Handle outgoing mail and deliveries, including trips to the post office
• Coordinate logistics for meetings, trainings, and out-of-state visitors, including ordering food and ensuring workspaces are clean and prepared
• Maintain accurate and confidential employee files and HR documentation
• Assist with billing processes and verify program census data
• Provide general administrative and clerical support to program leadership as needed
• Provide general administrative support as needed to support program operations and leadership
• Perform other related duties as assigned

Benefits

• Competitive Compensation & Benefits for full-time employees
• 401(k) with Company Match
• Paid Time Off & Holiday Pay
• Meaningful, Rewarding Work making a real impact in the lives of those you serve—alongside a supportive, collaborative team
• Job Security & Growth with nationwide career development and advancement opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed