Administrative Office Coordinator
About The Position
Mentor Community Services, a part of the Sevita family, provides community-based services for individuals with intellectual and developmental disabilities. Here we believe every person has the right to live well, and everyone deserves to have a fulfilling career. You’ll join a mission-driven team and create relationships that motivate us all every day. Join us today, and experience a career well lived. OUR MISSION AND PERFORMANCE EXPECTATIONS Pay Rate $20-$23 Hourly SUMMARY The Fleet Coordinator manages existing fleet systems and implements new tools to perform varied fleet-related tasks accurately and efficiently. The Fleet Administrator is responsible for maintaining fleet databases, reconciling vehicle activity, and ensuring compliance with registrations, maintenance, and disposals. This role includes system administration and support functions while collaborating across Sevita business functions, and supports the Fleet Manager with administrative tasks across the fleet program.
Requirements
- High school diploma or equivalent
- 2+ years of experience in fleet administration, vehicle logistics, or a similar operations support role.
- Strong analytical and reconciliation skills; experience with data systems (e.g., Insights or similar platforms) preferred.
- Excellent communication and organizational skills; capable of collaborating cross-functionally.
- Self-motivated with the ability to work independently in a remote setting.
- Proficiency in Microsoft Excel and other reporting tools.
- Ability to multitask and deliver high quality results
- Ability to prioritize work to ensure the highest urgency tasks are completed first
- Experience working with systems including data entry and uploading large quantities of data
- Ability to read, write, and communicate in English
Nice To Haves
- Experience working directly with a fleet management company.
- Familiarity with fleet compliance and asset lifecycle processes.
- Exposure to accident claims handling, preventive maintenance scheduling, or fuel exception reporting.
Responsibilities
- Partner with functional teams to achieve organizational business objectives
- Oversee deliveries, disposals, asset transfers, and system updates, reconciling all activity with dealerships, fleet systems, and Fixed Assets.
- Build and maintain reports on rentals, registrations, and PM compliance while validating and reconciling vehicle and facility data for accuracy.
- Review repairs, respond to field questions, and ensure all registration and operational requirements are met across the fleet.
- Manage fuel exceptions, accidents, total losses, and impound releases in coordination with field teams and partners.
- Maintain vehicle prefixes, assist with declined repair processing, and coordinate related disposals as needed.
- Support the Fleet Manager in the administration of the Fleet program
- Performs other related duties and activities as required.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
