Sr Office Administrative Coordinator

Prequel Solutions•Berwyn, PA

4d•Onsite

About The Position

Prequel Solutions is recruiting for an Equipment Finance Administrative Coordinator with a well-established financial services organization in Berwyn, PA . This is a great opportunity for an organized, professional, and proactive administrative professional who enjoys being the person that keeps an office and team running smoothly. This role offers a mix of day-to-day administrative support, meeting and calendar coordination, reporting, onboarding assistance, and office operations support. This is a primarily onsite role best suited for someone who enjoys working in a collaborative office environment and thrives in a hands-on support position.

Requirements

High school diploma or equivalent required; Associate's degree preferred
5+ years of administrative, executive support, office coordination, or related experience preferred
Strong verbal and written communication skills
Strong organizational skills with the ability to manage multiple priorities
Proficiency in Microsoft Office , especially Outlook, Excel, PowerPoint, and Word
Ability to learn new systems and internal tools quickly
Detail-oriented, dependable, and proactive
Comfortable working independently with limited direction
Finance

Nice To Haves

Prior experience in a professional office, banking, financial services, or corporate environment is a plus
Professional and polished
Highly organized and detail-oriented
Proactive and forward-thinking
Comfortable handling a mix of routine administrative work and team support responsibilities
Someone who enjoys being the go-to person in the office and helping keep operations running smoothly

Responsibilities

Provide administrative support to the Equipment Finance leadership team
Manage calendars, meetings, appointments, and conference room scheduling
Coordinate video conferencing and meeting logistics
Prepare presentations, reports, and other materials using PowerPoint, Excel, and Word
Draft and proofread written communications to ensure professionalism and accuracy
Maintain organizational charts, directories, calendars, files, and internal documentation
Coordinate travel arrangements and expense reporting as needed
Attend select team meetings, capture notes/action items, and help drive follow-up
Assist with weekly, monthly, and quarterly reporting
Support onboarding activities for new hires, including coordination of equipment and access requests
Process invoices and support administrative tracking needs
Manage office-related responsibilities such as supplies, deliveries, mail, visitors, and general facility coordination
Assist leadership with special projects and additional administrative needs as they arise