Administrative Office Coordinator

Sevita • Longview, TX

22h • Onsite

About The Position

In this role, you will partner closely with the recruiter to coordinate new hire onboarding, maintain employee personnel records, process background checks, answer incoming phone calls, and provide administrative support across the office. Strong communication and computer skills are essential for success.

Requirements

• 2–3 years of administrative support experience or an equivalent combination of education and experience.
• Valid driver's license.
• Strong computer proficiency, including Microsoft Office and the ability to quickly learn new systems.
• Excellent verbal and written communication skills.
• Strong organizational skills with exceptional attention to detail.
• Ability to multitask, prioritize, and meet deadlines in a busy office environment.
• Professional, dependable, and team-oriented attitude.
• A commitment to providing high-quality support and service.

Nice To Haves

• Associate degree in a related field preferred.

Responsibilities

• Partner with the recruiter to coordinate new hire onboarding and ensure a smooth hiring process.
• Coordinate, organize, and schedule departmental activities and administrative functions.
• Maintain accurate employee personnel files and records.
• Process and monitor background checks for new hires.
• Answer and direct incoming phone calls while providing excellent customer service.
• Organize and maintain both physical and electronic filing systems.
• Provide backup support for administrative staff as needed.
• Assist with employee orientation, training coordination, and ongoing in-service training.
• Assist in preparing and maintaining contracts and contract proposals.
• Coordinate building maintenance, office equipment, purchasing, and office space planning.
• Organize department meetings, trainings, and special events.
• Support Human Resources with interviewing, hiring, onboarding, performance documentation, and employee records.
• Process payroll, invoices, accounts payable, and departmental reports.
• Perform timekeeping responsibilities.
• Complete additional administrative duties as assigned.

Benefits

• Full benefits package for employees working 32+ hours per week.
• 401(k) with a 3% company match.
• Paid time off and holiday pay.
• Rewarding work that positively impacts the lives of those we serve.
• Supportive team environment with opportunities for career growth and advancement nationwide.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree