Administrative Office Assistant

Levisonics Inc • Fishers, IN

7d • Hybrid

About The Position

We at Levisonics are looking for a motivated, dependable, and detail-oriented Full-Time Office Assistant to join our team and assist with various administrative tasks.

This role is ideal for someone who is eager to learn and grow in a dynamic work environment and has prior experience in same or similar roles. Candidate needs to demonstrate strong organizational skills, a willingness to take on new challenges, and a commitment to maintaining high standards of confidentiality and professionalism. There is significant opportunity for growth within this role and the company for individuals who exhibit self-accountability, proactiveness, and exceptional communication skills. Adaptability and a willingness to learn new software are essential for success in this role. Candidates located in Indiana or willing to relocate are preferred, and this position offers a flexible/hybrid work arrangement.
About Levisonics:
Levisonics Inc is a medical device startup organization dedicated commercializing its novel acoustic technology for safer and more comprehensive blood coagulation assays.
By joining Levisonics, you will have the ability to work in a dynamic startup and make a huge impact in the healthcare field by directly contributing to or supporting the development of assays that benefit millions of pediatric and adult patients.

Requirements

• Degree in business administration, management, or a related field preferred.
• 1-4 years experience as an office assistant, administrative assistant, secretary or executive assistant highly preferred
• Strong organizational, communication, interpersonal and time-management skills required
• Proven ability to work in a fast-paced and dynamic environment and adapt and perform as needed to meet company requirements
• Ability to maintain confidentiality and exercise discretion
• Positive, high-energy attitude
• Resourcefulness, creativity, and problem-solving skill set
• Familiarity with office equipment (i.e. printers, fax machines, projectors)
• Proficiency in Microsoft Office and other basic software applications
• Experience with using QuickBooks or other accounting software preferred.
• Ability to work in Indiana or willingness to relocate (no relocation assistance offered)
• Demonstrate ability to adapt to a dynamic work environment and learn new software as needed.

Nice To Haves

• Degree in business administration, management, or a related field preferred.
• 1-4 years experience as an office assistant, administrative assistant, secretary or executive assistant highly preferred
• Experience with using QuickBooks or other accounting software preferred.

Responsibilities

• Manage administrative tasks, including handling correspondence, scheduling meetings, and maintaining office supplies.
• Provide executive-level support to senior management, including managing calendars, arranging travel, and preparing documents and presentations.
• Serve as a point of contact for internal and external stakeholders, responding to inquiries, and redirecting as necessary.
• Assist with project management tasks, such as tracking deadlines, coordinating meetings, and preparing reports.
• Coordinate office events and activities, including team meetings, training sessions, and social gatherings.
• Oversee facilities management, including coordinating maintenance and repairs, and ensuring a safe and comfortable work environment.
• Handle confidential information with discretion and professionalism.
• Work closely with the CEO and other senior executives to support their needs and priorities.
• Assist with basic accounting tasks, such as processing invoices and expense reports.
• Maintain office cleanliness and organization.
• Assist with special projects and other duties as assigned.

Benefits

• Levisonics offers comprehensive benefits including healthcare, dental and vision, vacation and sick time off, standard and floating holidays, life insurance, stock options, short-term and long-term disability benefit administration, health savings account.
• Employees can also take advantage of flexible and hybrid work opportunities.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level