Administrative Assistant

Sessa Sheet Metal • Baltimore, MD

4d • $17 - $21 • Onsite

About The Position

For over 40 years Sessa Sheet Metal Co. Inc. has been and continues to be a growing leader in HVAC manufacturing, sheet metal fabrication, and HVAC installation contracting. We are known for our strong reputation, team-oriented culture, and commitment to quality. We’re searching for a highly organized and proactive Administrative Office Assistant to support daily operations and work directly with company leadership. If you thrive in a collaborative environment and enjoy being a central point of communication, this role may be an excellent fit for you.

Requirements

• High School Diploma or GED required
• 2–4 years of progressively responsible administrative or executive support experience
• Experience supporting executive leadership in a professional office environment
• Strong organizational, communication, and customer service skills
• Ability to manage multiple priorities while maintaining accuracy and professionalism
• High attention to detail and commitment to confidentiality
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

Nice To Haves

• HR or employee onboarding experience is a plus
• Familiarity with invoicing, bookkeeping, payroll support, or financial documentation
• Experience in the construction or manufacturing industry is a plus

Responsibilities

• Serve as the first point of contact by greeting visitors, employees, applicants, and vendors professionally
• Answer, screen, and route incoming phone calls; respond to routine inquiries
• Coordinate meetings, prepare agendas, record minutes, and distribute documentation
• Assist with paperwork and general administrative tasks
• Support Human Resources functions including onboarding, maintaining personnel files, payroll documentation, and recordkeeping
• Scan, upload, and organize electronic personnel files and training records
• Manage office supplies, oversee office operations, and handle vendor communication
• Assist with special projects and provide cross-department administrative support as needed

Benefits

• Paid Vacation (40 hours)
• Sick and Safe Leave (56 hours)
• Paid Holidays
• Health, Dental, and Vision Insurance
• Company-provided Life and AD&D Insurance
• 401(k)
• ESOP (Employee Stock Ownership Program)
• Voluntary Long-Term and Short-Term Disability Insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED