Administrative Manager

Harper Industries Inc•Harper, KS

About The Position

We are seeking an experienced and highly motivated Administrative Manager interested in the oversight and elevation of various organizational resources. This versatile role will oversee the foundation of our organization – not just through the management of all administrative operations and facilities, but through the support and implementation of many proactive efforts regarding fleet management and organizational safety. As the Administrative Manager, this position is responsible for all admin personnel, including janitorial and landscaping staff (contract and employee). The position will include, but is not limited to, the following details:

Requirements

Bachelor’s degree in Safety Management, Business Administration, Management, or related field
Minimum of three to five years experience in safety management, facilities or administrative management
Experience with project and process management, execution, and improvement
Basic understanding of or capacity to learn OSHA and DOT requirements
Embodies organizational core values (authentic, driven, humble, trustworthy)
Strong interpersonal skills and ability to manage teams
Detail-oriented with problem-solving skills and a proactive and growth mindset
Excellent written and verbal communication skills, as well as inquisitive listening skills
Proficiency with MS Office (Outlook, Word, Excel, PowerPoint) and office management tools
Thrives in a collaborative and cross-functional environment
Highly curious with an interest in continuing education
Thorough trouble-shooting skills followed by strategy development and execution
Basic understanding of developing, implementing, and managing organizational processes
Must be able to stand, walk, and move around the facility for extended periods
May occasionally be required to lift or move items weighing up to 30 pounds in support of facilities activities
Works in a computer-based environment requiring extended periods of sitting and consistent hand/finger dexterity for typing and data entry
Ability to conduct field inspections and vehicle evaluations

Responsibilities

Supervise and harmonize administrative staff and procedures
Work closely with supervisors throughout the organization to elevate training, programs, and processes
Empower our workforce by nurturing an environment of safety and continuous improvement
Foster a culture of responsibility, accountability, and sustainability
Committed to the adherence of health and safety regulations and company standard
Oversee the facility aesthetics, including seasonal needs and improvements (i.e. snow removal, etc.) through collaborative efforts with the maintenance department
Management of the responsibilities and staffing of janitorial and landscaping personnel
Coordination and assignment of office locations and resource needs (furniture, departmental moves, etc.)
Properly plan and execute in accordance with the annual administrative budget
Departmental responsibility over employee amenities and service-based relationships (vending, beverages services, etc.)
Responsible for the development, implementation, and management of proactive safety measures, procedures, policies, and training programs
Attend and complete educational opportunities and certifications to remain up to date on all OSHA and DOT mandates
Responsible for the management of all safety vendors and service relationships
Serve as the primary point of contact for all regulatory agencies and safety audits
Work closely with various parties to lead accident investigations, define root cause analyses, and develop corrective action plans
Conduct regular internal facilities audits to ensure compliance and proactively address areas of concern
Work cross-functionally to uphold all DOT requirements for community and departmental fleet vehicles
Assist the CFO and fleet management support with the administration of property and fleet needs (insurance, claims, IFTA tracking, accounts, subscriptions, etc.)
Oversight of office atrium activities and responsibilities
Engage with all departments to support organizational events, activities, and hospitality
Back the Office Coordinator with management of the atrium, including scheduling, phone coverage, and visitors
Partner with leadership, HR, culture, and departmental supervisors to develop programs that supplement employee retention and satisfaction through focused areas
Collaborate with Admin and HR on policy development, implementation, and organizational adherence
Support the admin team with facilitating the new hire orientation and onboarding experience
Ensure compliance with company policies, legal regulations, and best practices
Handle confidential information with discretion and integrity