BOB- Administrative Manager
About The Position
Serves as an Administrative Manager within the Capital Design and Construction, Roadway Bridges group, overseeing the overall operation of an office performing complex and critical fiscal and bookkeeping work. Identifies, analyzes, and prepares reports in designated areas, and performs professional tasks to assist with the capital budget process. Prepares budget exercises for the group, compiles and reconciles the capital plan, and tracks capital funding utilizing projects in FMS2, FMS3, PWA schedules, and CCR summary sheets. Reviews and assists group staff in preparing Certificates to Proceed (CP) for projects and navigating the amendment process. Monitors project expenditures by checking CPMS, and maintains a manual log for projects not yet processed in CPMS. Performs data analysis to create charts and updates spreadsheets regularly. Maintains comprehensive office files, including tracking contract end dates for all agreements. Responds to ad-hoc and scheduled reporting requests, such as the annual GASB 49 update, LL63, while ensuring accurate record-keeping. Prepares and handles correspondence on behalf of the Executive Director. May supervise and train less experienced staff. Performs other related duties as required.
Requirements
- Serving permanently in the title in DOT, or be reachable on DOT's promotional list.
- A baccalaureate degree from an accredited college and four years of satisfactory, full-time progressively responsible clerical/administrative experience requiring independent decision-making concerning program management or planning, allocation for resources and the scheduling and assignment of work, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty.
- An associate degree or 60 semester credits from an accredited college and five years of satisfactory, full-time progressively responsible experience as described in "1" above, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty.
- A four-year high school diploma or its educational equivalent and six years of satisfactory, full-time progressively responsible experience as described in "1" above, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty.
- Education and/or experience equivalent to "1", "2" or "3" above. However, all candidates must possess the 18 months of administrative, managerial, executive or supervisory experience as described in "1", "2" or "3" above.
- Education above the high school level may be substituted for the general clerical/administrative experience (but not for the administrative, managerial, executive or supervisory experience described in "1", "2" or "3" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.
Nice To Haves
- Ability to communicate effectively in verbal and written form.
- Knowledge of Microsoft Office, Word, Excel.
- Knowledge of FMS2 and FMS3.
Responsibilities
- Oversee the overall operation of an office performing complex and critical fiscal and bookkeeping work.
- Identify, analyze, and prepare reports in designated areas.
- Perform professional tasks to assist with the capital budget process.
- Prepare budget exercises for the group.
- Compile and reconcile the capital plan.
- Track capital funding utilizing projects in FMS2, FMS3, PWA schedules, and CCR summary sheets.
- Review and assist group staff in preparing Certificates to Proceed (CP) for projects and navigating the amendment process.
- Monitor project expenditures by checking CPMS.
- Maintain a manual log for projects not yet processed in CPMS.
- Perform data analysis to create charts and update spreadsheets regularly.
- Maintain comprehensive office files, including tracking contract end dates for all agreements.
- Respond to ad-hoc and scheduled reporting requests, such as the annual GASB 49 update, LL63, while ensuring accurate record-keeping.
- Prepare and handle correspondence on behalf of the Executive Director.
- Supervise and train less experienced staff.
- Perform other related duties as required.
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What This Job Offers
Job Type
Full-time
Career Level
Manager
