Administrative Manager (DOM Infectious Disease)

Johns Hopkins University•Baltimore, MD

1d•Hybrid

About The Position

We are seeking an Administrative Manager who will be responsible for overall administrative, financial, and/or operational management for the Department of Medicine Divisions of Infectious Diseases and Clinical Pharmacology within the School of Medicine. This position provides strategic and day-to-day oversight of administrative and financial matters. Areas of focus will include finance, human resources, academic, research, clinical operations, compliance, and infrastructure matters. The Administrative Manager will be responsible for some or all of the following: staff supervision and performance management for the administrative team; HR support for direct reports; budget management and administration; financial functions and processes; program planning and implementation, especially as it relates to the Infectious Diseases clinical programs; facilities/space management oversight.

Requirements

Bachelor’s Degree in Finance, Accounting, Business, or related field.
Four years of progressively responsible professional-level administrative or financial experience related to monetary or non-monetary resources of a center or unit within an academic, research, academic medicine, or comparable environment, e.g., planning, directing, monitoring, organizing, and controlling monetary and non-monetary resources.
Additional education may substitute for required experience, and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.

Responsibilities

Participate in the development of annual operating budget(s) and assist with budget analysis and evaluation.
Provide fiscal planning, management, and oversight of assigned budgets, e.g., operating, discretionary, gift/endowment, and salary.
Oversee the procurement process for all assigned accounts.
Advise leadership on resource needs and financial risks.
Develop, update, and amend financial procedures.
Manage the planning, production, and execution of key events or other activities.
Manage projects and maintain budgets.
Mentor staff and provide support for training.
Monitor staff workloads, prioritize work efforts, and advocate for additional resources as necessary.
Partner with the Department Director and Associate Administrator on coordination and completion of various strategic initiatives.
Supervise the performance of 6 direct administrative support staff, conduct performance reviews, and salary administration in collaboration with divisional leadership.
Develop administrative policies and procedures needed to ensure smooth operations.
Manage space and facilities issues specific to the designated divisional spaces.
Work with divisional Human Resources support to establish and promote growth opportunities within the division, maintain equity, consistently apply policies and procedures, establish a positive working environment, and minimize staff turnover.
Work with appropriate HR resources to determine and implement solutions that address non-routine HR problems promptly.
Support faculty and staff supervisors in human resources administration: e.g. help develop staffing and personnel management plans, consult on hiring issues, assist with performance management issues and disciplinary actions, and oversee salary planning.
Ensure human resources activities are carried out consistently with university personnel policies, e.g., goal setting and performance reviews, payroll actions, visa applications, time and attendance recording, onboarding, etc.
Responsible for the planning and implementation of activities of the specific academic, clinical, research, or programmatic area.
Other duties as assigned.