Administrative Manager

Paulo Products Co.•Murfreesboro, TN

47d

About The Position

The Administrative Manager plans, directs and oversees all administrative operations, human resources needs and services in support of the Murfreesboro plant. This position collects, evaluates, and maintains data required by the plant office and the corporate office; and assists the Plant Manager as needed.

Requirements

High School Diploma, or High School Equivalency Diploma required.
3+ years of experience in same or related role.
Analytical skills- Must be able to review an organization's procedures and identify ways to improve efficiency.
Proficient in Microsoft Office, including Word, Excel and PowerPoint.
Strong leadership and problem-solving skills.
Communication:
Must be approachable and an effective communicator.
Listens to team members.
Must be able to maintain a high level of confidentiality.
Initiative:
Self-starter, needs little to no supervision.
Anticipates needs and works toward fulfilling them effectively.
Ability to think and make good sound decisions with minimal supervision.
Takes a proactive approach in anticipating, identifying and solving problems so they do not happen again.
Lead by setting a good example (Role Model) - Behavior consistent with words (Attendance, 5S, Safety…)
Teamwork:
Promotes constructive teamwork and a positive work environment focused on meeting plant goals.
Works effectively with team members in identifying problems, potential problems, and opportunities for improvement.
Valid driver's license and acceptable Motor Vehicle Record in compliance with Paulo's Vehicle Use Policy.

Responsibilities

Provide administrative support for the Plant Manager, Department Managers and Supervisors as necessary.
Organize and supervise the purchasing system and office files in compliance with the quality system and purchasing procedures.
Working with temporary employment agencies to help with staffing and payroll management.
Handle all hiring needs including, reviewing job descriptions, requesting requisitions for openings, reviewing resumes, setting up interviews, conducting pre-hiring screenings and onboarding.
Assigns and trains all permanent and temporary office employees.
Process paperwork for all personnel status changes, i.e. new hires, classification changes, promotions, terminations, etc. and forward to Corporate.
Coordinate orientation of new team members with respective Department Manager.
Maintain and update hourly and salaried personnel files, vacation schedules, and absentee calendars.
Receive, review, and calculate weekly timecards and send all payrolls along with supporting documents to the appropriate people at Corporate.
Assist with team member inquiries concerning benefits, pay, etc.
Help plant management with all forms of personnel coaching and corrective action as well as team member development.
Act as plant liaison for all DOT related administrative requirements in collaboration with HR-TMS.
Report Workers' Compensation injuries immediately and forward appropriate paperwork to Corporate. Represent company on Workers' Compensation Claims if required. Provide customer service support related to billing and paperwork questions.
Works with corporate headquarters to ensure compliance with all federal, state and local regulations.
Maintain SDS system.
Act as a liaison to the plant for Corporate departments.
Research prices for purchasing of supplies, equipment, and services.
Purchase materials and supplies as directed by the Plant Manager and maintain the office supplies without supervision.
Manage plant incentive program.
Manages and coordinates activities of all clerical, administrative and support personnel in the Murfreesboro plant.
Analyzes internal processes and plans or implements procedural and policy changes to improve operations.
Recommends cost savings methods, such as vendor or supply changes to improve efficiency.
Provide backup support and assistance for other office personnel when necessary.
Purchases materials and supplies as needed by both plant and office personnel.
Support and preparation for employee events and planning functions such as business meetings, luncheons, employee appreciation events, etc.
Other duties as assigned.
Contract with a cleaning company and act as liaison.
Manage General Inventory program including quarterly counts and reorder levels.