Administrative Manager

Caritas Family Solutions•Effingham, IL

2d•$48,000

About The Position

Welcome to your opportunity to change the world! If you have a servant’s heart and want to be part of something truly special, then Caritas Family Solutions needs you. We have been serving the people of Illinois since 1947 and have over 500 committed and mission-driven team members. At Caritas, we do not hire people for jobs, we find new team members for rewarding and life-changing careers that make the world better. If you are kind, patient, and ready to make a difference, we would love to meet you! PURPOSE: The Administrative Manager is the liaison between programs and support departments such as HR, OTI, Finance and QI. This position works closely with hiring managers in the office to ensure successful new hire onboarding and preparation. This includes supporting hiring managers/supervisors during candidate selection and hiring process, utilizing Paycom and other software systems to manage the process. This position is first point of contact within the office for HQ or Support Departments, facilitating interoffice communication in order to address any questions or issues. We know great candidates bring a wide range of experience. If you believe you can be successful in this role, we encourage you to apply — even if you don’t meet every qualification listed.

Requirements

Associate degree, or 60 hours of college credit.
Minimum two years’ experience demonstrating successfully operating within a fast-paced, multi-department office environment.
Proficient Computer Skills In: Excel, Outlook, PowerPoint, Word, Database Management Software
Access to reliable transportation to get to/from work: Required.

Nice To Haves

Expert Computer Skills In: Excel, Outlook, PowerPoint, Word, Database Management Software

Responsibilities

Reviews Resumes/Applicants on Paycom for all positions in the office
Schedules interviews for supervisors within the office
Supports supervisors during candidate selection and communications with HR when necessary
Handles all of the new staff onboarding process including enrollment in necessary trainings, new hire orientation and first day preparation
Ensures all new staff have appropriate technology needs met such as work computers, access to agency folders, internal and external websites and software
Ensures that staff who are traveling for training, are enrolled and prepared with any travel details such as transportation, lodging, per-diem, etc.
Works closely with HR Business Partner and supervisors to ensure all HR tasks - status changes, job requisitions, and new hire paperwork are completed
Acts as the primary HR contact for the office and facilitates all communication to ensure general personnel tasks or issues are address quickly and as needed
Works closely with OTI Support Staff to ensure new staff have adequate equipment for first day of work
Acts as a liaison with OTI Support Staff when issues or problems arise with staff regarding any computer-related issue
Leads/manages Secret Santa and other donations for foster care youth or families
Acts as liaison with QI Department by assisting in QI efforts such as working with program managers or directors on data collection for client satisfaction surveys, schedules for case reviews and other activities