Administrative Manager

McGill University•Montreal, QC

7d•CA$64,770 - CA$97,150•Hybrid

About The Position

Reporting to the Associate Director Administration, the Administrative Manager is responsible for planning, developing and implementing business processes related to finance, human resources and operations, and student affairs to support an Administrative Service Centre (ASC) within the Faculty of Arts. Implements standards for unit service levels and provides managerial support regarding the ASC's goals and objectives. Implements new initiatives that support the strategic direction of the ASC. Directly supervises administrative employees.

Requirements

Strong financial and analytical skills with experience in budgeting, payroll, and accounting.
Proven ability to apply financial policies, manage reporting and year-end processes, and support strategic budget planning.
Demonstrated leadership in supervising administrative staff and overseeing workflow.
Ability to provide cross-functional support for various staffing processes, including academic and unionized hires.
Excellent organizational, communication, and problem-solving skills.
Bilingual English and French.
Must be able to work on site at McGill downtown campus for 2.5 to 3 days per week.
Likely to be able to work from home for up to 2.5 days per week subject to operational needs and supervisor approval.
Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level # 4 on a scale of 0-4.
Bachelor's Degree
3 Years Related Experience

Nice To Haves

Experience working in a university setting an asset.

Responsibilities

Advises departments and departmental Chairs on Faculty and University policies and procedures for finance, human resources and operations, and student affairs.
Manage a variety of financial transactions, such as preparing and submitting operating and other budgets for departments, approval and revision of financial transactions related to the operations of the units within the ASC (e.g. MMP, Pcard, invoice payments, honoraria, guest lecturer payments, etc.).
Manages various transactions in Workday related to payment processing, issuing of contracts, costing allocation approvals, fund approvals, etc.
Advises the department Chairs on resolving budgetary issues, such as over expenditures, journal transfers, etc.
Directly supervise a financial administrator.
Meets regularly with direct report.
Plans schedules and delegates and verifies the work of the finance team and evaluates performance.
Sets objectives and deadlines.
Collaborates with the department Chairs/Directors to support the administrative and finance functions related to the hiring of Teaching Assistants, Course Lecturers, and other employee groups.
Engages regularly with other managers within the Centre to ensure that goals and objectives are aligned and that information and record-keeping is complete, consistent, and transparent to all.
Act as training resource for other managers across the designated ASC.

Benefits

Competitive benefits package (Health, Dental, Life Insurance) (if eligible)
Defined contribution pension plan (with employer contribution up to 10%) (if eligible)
Group Registered Retirement Savings Plan (RRSP) and Tax Free Savings Account (TFSA)
Competitive vacation policy
Two (2) personal days
Two (2) floating holidays
Nine (9) "Summer Fridays" - paid days off between the St-Jean Baptiste holiday and Labour Day
Paid time off over the December holiday period
Tuition waiver for regular employees and their dependents
Up to two (2) days of remote work per week where the position permits