Administrative Manager - McGovern Academy of Oslerian Medicine

University of Texas Medical Branch (UTMB) • Galveston, TX

14h • Onsite

About The Position

To manage the business and other clerical activities for a department.

Requirements

• Bachelor's degree and three years of related experience.
• An equivalent combination of education and experience relevant to the role may be considered for this position.

Nice To Haves

• Working knowledge of the UT System’s endowment compliance plan and systemwide standards and guidelines, as well as the UTMB Accounts Payables Guide, Travel Guide, eProcurement, including the Procurement Card Program.
• Proficient in employee onboarding and separation, timekeeping, space management, inventory accounting, access management, ChartField Maintenance, as well as UTMB Plan, Human Capital Management (HCM), and Power BI platforms.

Responsibilities

• Prepares, justifies, and controls budgets.
• Manages the overall business activities and related department activities for a department and supervises the support staff.
• Assists in the recruitment and separation of staff and support personnel.
• Develops, integrates, and monitors systems for use at the division/departmental level.
• Coordinates fiscal activities.
• Prepares/monitors income and expenses to ensure compliance with budgets.
• Prepares budget requests and budget justifications.
• Coordinates grants, reviews endowment agreements, and contracts preparation, as well as overall budget activities.
• Assists the Department Head/Chair in goal setting and strategic planning.
• Coordinates special projects and provides liaison work within other departments and agencies.
• Identifies appropriate internal controls for the department; provides mechanisms to monitor and enforce compliance.
• Inventory accounting.
• Performs related duties as required.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level