LAND USE AND BUILDING DEPT ADMINISTRATIVE MANAGER

County of Elmore•Mountain Home, ID

8h•$22 - $28•Hybrid

About The Position

The Land Use and Building Department is seeking a dynamic individual that can perform a wide variety of responsible, confidential, and complex administrative, technical, programmatic, and clerical duties to assist the Director. This position works with all administrative and professional team members and oversees day-to-day customer support activities, coordinating clerical tasks, managing all monetary transactions, and working in a cross-disciplinary manner to ensure public, health, and safety in Elmore County. In this mid-level administrative/managerial role, the employee works within general methods and procedures of the industry and exercises considerable independent judgment to select proper courses of action for the Department in consultation with the Director. The work requires knowledge of the policies, procedures, and regulations of the county and departmental programs, and supervisory techniques, personnel policies, and procedures.

Requirements

High school diploma/GED with background in general office skills
Minimum of two years’ experience in a Planning and Zoning environment
Proficiency in Microsoft Office software and other applications, e.g., word processing, spreadsheet or database management
Outstanding customer service skills
Ability to establish and maintain records and files, and to prepare reports from such records
Ability to establish and effective working relationships with co-workers and the public
Ability to work accurately with numbers and communicate them effectively, orally, and in writing
Ability to understand the organization and operation of the County, Department, and of outside agencies as necessary to assume assigned responsibilities
Ability to understand, interpret, and apply administrative and departmental policies and procedures as well as pertinent laws, regulations, and ordinances
Ability to perform responsible and difficult programmatic and administrative duties involving the use of independent judgment and personal initiative
Ability to work independently
Ability to maintain records and perform assigned program activities in accordance with established practices and general instructions
Ability to analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals
Ability to research, compile, analyze, and interpret data
Ability to prepare a variety of clear and concise administrative and financial reports
Ability to implement and maintain filing systems
Ability to work under steady pressure with frequent interruptions and a high degree of public contact by phone or in person
Ability to exercise good judgment and maintain confidentiality in maintaining critical and sensitive information, records, and reports
Awareness and appreciation of the cultural diversity of the community
Ability to communicate clearly and concisely, both orally and in writing
Ability to establish and maintain effective working relationships with those contacted in the course of work
Sufficient clarity of speech and hearing or other communications capabilities, with or without reasonable accommodation, which permits the employee to communicate effectively on the telephone and in person
Sufficient vision or other powers of observation, with or without reasonable accommodation, which permits the employee to review, evaluate and prepare a variety of written documents and materials, and maps
Sufficient manual dexterity with or without reasonable accommodation, which permits the employee to operate computer equipment and other office equipment
Sufficient personal mobility and physical reflexes, with or without reasonable accommodation, which permits the employee to work in an office setting and conduct occasional field inspections in an outdoor environment under adverse weather conditions and rugged terrain

Nice To Haves

Project Management or Organizational Management Certification from an accredited university

Responsibilities

Support in supervising the department’s admin operations and lead the support staff
Work with Director in assessing and identifying key areas of improvement in administrative processes and implementing solutions
Oversee monetary transactions of the department to ensure that there is complete accountability towards the county taxpayers’ dollars
Coordinate work-efforts of planning, building, and code enforcement staff to find timely resolutions of code compliance issues
Guides the Department’s administrative, clerical, and monetary activities
Identifies opportunities to improve the department’s policies or procedures
Develops strong relationships with cross-functional teams and departments
Communicates regularly with internal and external customers to maximize the effectiveness and efficiency of interdepartmental and interagency operations and activities
Ensures that the department is operating securely, effectively, and legally compliant manner
Oversees and delegates tasks to administrative staff to ensure timely customer support
Assists professional staff in compiling monthly and annual budget information and reports
Works with administrative staff in maintaining all policies, procedures, and manuals of the county and department and keeps remaining team members informed of those
Assists in department budget planning and development
Performs a full range of general accounting and bookkeeping duties for all permits, activities, and projects and prepares a variety of fiscal, administrative, compliance, and operational reports
Performs a variety of moderately complex clerical tasks, such as compiling, calculating, and preparing special reports
Ensures establishment and maintenance of records and files
Assists in assessing fees and balancing fee reports (monthly, quarterly, and annually) for issuance of various permits, activities, and projects, and submit fees and reports to other county offices and departments
Collects and tracks bonds posted for incomplete work
Performs and ensures performance of all work duties and activities in accordance with Elmore County policies, procedures and safety practice
Performs any other related duties as required by Director