Administrative Manager (OPEN & PROMOTIONAL)

Spokane County•Hingham, MA

1d•Onsite

About The Position

The position allocated to this classification is responsible for work related to the coordination and supervision of administrative functions within a department or division as part of the management team. This position has supervisory authority over clerical/support staff, and functions with a wide degree of latitude in decision making to achieve cost-effective administrative management.

Requirements

Bachelor’s degree from an accredited college or university in Business or Public Administration, Management Information Systems, Accounting or closely related field.
Additional experience may be substituted on a year for year basis for the educational requirement.
Three (3) years of administrative experience.
Must be a citizen of the United States of America or a lawful permanent resident who can read and write the English language.
Possession of a valid Driver's License at time of hire and for the duration of employment.
Knowledge of use of proper grammar, spelling and punctuation.
Knowledge of effective customer services techniques.
Knowledge of laws of and established practices common to the responsibilities of the division to which assigned.
Knowledge of pertinent federal, state and county laws and regulations pertaining to accountability of funds.
Knowledge of principles of effective supervision.
Skilled in communicating effectively both orally and in writing, sufficient to exchange or convey information and to give and receive work direction.
Skilled in establishing and maintaining effective working relationships at all organizational levels and with the general public.
Skilled in use of standard office equipment, personal computers and related software.
Ability to effectively handle multiple tasks.
Ability to resolve complex problems and/or complaints.
Ability to exercise initiative and judgment, and make decisions within the scope of assigned authority.
Ability to devise and evaluate accounting methods and procedures.
Ability to devise and write meaningful narrative and accounting reports, formulate clear and concise reports pertaining to budget and personnel.
Ability to keyboard at occupational levels of speed and accuracy.

Responsibilities

Maintains office services by organizing office operations and procedures; preparing payroll; controlling correspondence; designing filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions.
Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records.
Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement.
Designs and implements office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments.
Completes operational requirements by scheduling and assigning employees; and following up on work results.
Keeps management informed by reviewing and analyzing special reports; summarizing information; identifying trends.
Maintains office staff by recruiting, selecting, orienting, and training employees.
Maintains office staff job results by coaching, counseling, and disciplining employees; planning, monitoring, and appraising job results.
Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
Achieves financial objectives by preparing an annual budget; scheduling expenditures; analyzing variances; initiating corrective actions.
Contributes to team effort by accomplishing related results as needed.
Supervises day to day operations in assigned division; oversees and /or performs related activities such as tracking expenditures, tracking division budget balances and providing financial reports to management; ordering materials and supplies; maintaining attendance records, approval of payroll, maintenance and retention of files, creation of forms and documents.
Provides individual direction, consultation and assistance to various technical and clerical support units.
Prepares various periodic and/or special division fiscal reports, letters, etc., in support of budget proposals.
Maintains division personnel systems and records.
Participates in County staff meetings regarding personnel systems.
Represents the department at meetings and functions with other County departments and elected officials.
Explains, justifies and defends programs, policies and activities, negotiates and resolves sensitive, significant and controversial issues.
Develops and maintains systems and/or procedures related to administrative services as required.
Designs various programs for computer spreadsheets to facilitate the preparation of accurate up-to-date reports.
Supervises clerical and professional personnel, including supervisors; prioritizes, assigns and monitors work; evaluates performance, ensures resources are available for operations and provides staff training and cross training.
Implements and ensures compliance with Agency and County policy and procedures.
Manages department records in accordance with RCWs and WACs.
Performs other related duties as required/assigned.