Administrative Liaison

City of New York•New York City, NY

7d•Onsite

About The Position

The Division of Budget and Capital Program Management (BCPM) is seeking a qualified candidate to serve as Administrative Liaison for a variety of duties supporting the three closely related divisions of BCPM, Grants and Fiscal Management (GFM), and Audit. The Administrative Liaison will report directly to the Director of Administration in BCPM. Responsibilities will be a variety of fiscal, administrative, and personnel tasks necessary to support a fast-paced, dynamic professional workforce.

Requirements

Serving currently in the title of Principal Administrative Associate, or be reachable on the civil service list.
A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty
An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above
A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above
Education and/or experience equivalent to "1", "2", or "3" above.
All candidates must possess the one year of administrative or supervisory experience as described in "1" above.
Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.

Responsibilities

Performing personnel functions using the NYCAPS system
Assisting the Director in personnel management activities such as processing Personnel paperwork and working out the best title/recruitments steps
Maintaining positions/vacancies schedules
Tracking and reporting on personnel actions
Coordinating ongoing employee recruitment process and attending civil service list calls and division interviews, as needed
Assisting employees with CityTime and payroll issues
Creating, updating, and maintaining tracking spreadsheets and organizational charts
Assisting with scheduling professional training
Performing other related administrative duties
Performing Fiscal officer duties for BCPM and GFM divisions, such as purchasing supplies and materials needed for staff
Preparation of budget mods
Requisition and receiving report preparation
Working with various division staff to assist in the administrative aspect of processing the Engineering Service Agreement (ESA) tasks