Administrative Lead

Pfizer • Collegeville, PA

7d • $31 - $52 • Hybrid

About The Position

A career with us is about discovering breakthroughs that change patients' lives. We need dedicated colleagues like you who are efficient, find solutions, and collaborate with others to achieve our purpose. A high-performing administrative team is essential to bringing those therapies to people all over the world and making a positive difference. Your role is crucial in ensuring that these life-changing therapies reach those in need, and your efficiency and problem-solving skills are key to our success. Join us in making a meaningful impact on patients' lives by being part of a team that values collaboration and dedication.

Requirements

• High School Diploma or GED with at least 6 years of experience
• Demonstrated planning and organizing skills
• Proficiency in Microsoft Office Suite, especially PowerPoint, Excel, and Word
• Excellent attention to detail and interpersonal skills
• Ability to work with confidential documents and information
• Strong communication and collaboration skills
• Ability to carry out all office functions proficiently and complete quality work on a timely basis
• Permanent work authorization in the United States.

Nice To Haves

• Prior experience as an Administrative Assistant supporting executive leadership in a global organization
• Knowledge of the pharmaceutical industry and healthcare environment
• Experience in training others and providing guidance to the team
• Strong organizational skills and the ability to manage multiple tasks simultaneously
• Proactive approach to work and the ability to initiate follow-up actions
• Experience using common AI tools, including generative technologies such as ChatGPT or Microsoft Copilot, to support problem solving and enhance productivity.
• Demonstrated curiosity for exploring how these tools can improve outcomes and understanding of responsible AI practices, including risk management and ethical use

Responsibilities

• Create agendas, schedule appointments and issue meeting minutes when appropriate or as requested for meetings and conference calls.
• Suggest and implement process improvements for administrative tasks carried out across the department.
• Facilitate resolution of difficult issues and problems that arise within scope of responsibilities.
• Handle all duties with a high degree of integrity, professionalism and confidentiality.
• Organize documents and maintain an inventory of electronic and hard copy files allowing for easy access.
• Provide administrative/secretarial support and serve as backup administrative/secretarial support for other departments, when necessary.
• Manage purchase orders through Ariba system and tracking invoices.
• Manage set-up and logistics for large or off-site meetings.
• Identify, evaluate, and partner with cost-effective vendors in the execution of the activities.
• Ensure accuracy of work and use judgment to determine work methods in different situations.
• Proactively and independently organize and expedite workflow and initiate follow-up, particularly when leader is offsite.
• Contribute ideas, fostering pace and enthusiasm, negotiating timely execution of work.
• Take personal accountability for quality of own work that impacts the department, manages own time, professional development, prioritize workflow.

Benefits

• 401(k) plan with Pfizer Matching Contributions and an additional Pfizer Retirement Savings Contribution
• paid vacation, holiday and personal days
• paid caregiver/parental and medical leave
• health benefits to include medical, prescription drug, dental and vision coverage
• eligibility for overtime, weekend, holiday and other pay premiums depending on the work schedule and the Company’s policies.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED