Administrative Intern

Speedway Motorsports•Lebanon, TN

13h

About The Position

The Administrative Intern will support pre-event planning, on-site operations, and internal coordination during race weekends. This role focuses on logistics, staff support, and administrative execution to ensure a smooth, organized and professional event experience. This internship provides hands-on experience in a fast-paced sports and event environment, offering opportunities to develop new skills and make a meaningful contribution to the NSS team across multiple high-impact projects. Work hours and focus areas are flexible based on availability, skills, and interests. The ideal candidate will adopt a GLOBE mentality. GLOBE stands for Generously Lending Our Best Efforts. This is done by holding themselves and their teammates accountable for taking our best practices “the last mile” – optimizing them for maximum value to all of our stakeholders while sharing insights on how to improve our company. The ideal candidate will also be a productive and proactive self-starter who is passionate about his/her duties and willing to put forth the extra effort in pursuit of achieving excellence. A commitment of approximately 20 hours per week for a minimum of seven weeks is preferred, with some availability on Saturdays and Sundays. Participation during NASCAR race week and weekend (May 29–31, 2026), including a commitment of 20+ hours, is a required component of this internship program. Additionally, there may be an opportunity to extend the internship to support the NTT INDYCAR SERIES race week and weekend (July 18–19, 2026), contingent upon staffing needs and workload demands.

Requirements

Strong communication skills (written, verbal, and telephone)
Self-motivated individual who proactively seeks additional responsibilities upon project completion
Strong hospitality and customer service skills with a willingness to assist wherever needed
Ability to work effectively in a fast-paced, team-oriented environment
Exceptional organizational skills with strong attention to detail
High level of professionalism and dependability; ability to represent NSS positively at all times
Proficiency in Microsoft Word, Excel, and PowerPoint; Canva and/or CAD experience is a plus
Positive attitude: work hard, stay flexible, and enjoy the experience
Ability to work both in an office setting and outdoors in varying weather conditions
Ability to lift and move items weighing up to 20 pounds
Valid driver’s license required (Motor Vehicle Record check required)
Ability to use a personal vehicle for local pickups or deliveries, approved mileage and travel expenses will be reimbursed

Nice To Haves

Canva and/or CAD experience is a plus

Responsibilities

Coordinate food ordering, deliveries and catering arrangements for event staff
Assist with planning and setup of the Owner’s Suite
Support coordination and maintenance of Owner’s Suite invitation lists
Prepare guest access packages and “Know Before You Go” event communications
Create and maintain event supply inventories and event checklists
Assist with competition motorcoach reservations and prepare related access packages
Create various event materials, presentations, maps and facility access documents
Support pre-event meetings, including preparation of materials and logistics
Conduct independent research on vendors, gift items, event support groups and best practices as assigned
Assemble and distribute welcome bags for event staff
Assist with hotel coordination and vehicle rentals for event support staff as needed
Support general administrative needs including spreadsheet maintenance and expense reports, etc.
Provide on-site administrative support during race weekend
When needed, the Administrative Intern will assist the Corporate Sales Intern with event preparation, hospitality support and guest-facing initiatives