Administrative Intern, Duke Arts
About The Position
As the Arts Administration Fellow for Duke Arts (Office of the Vice Provost for the Arts), you’ll be a vital part of a collaborative, interdisciplinary team supporting campus and student engagement with a focus on Duke Arts Create. You will work closely with students, faculty, administrators, alumni, visiting artists, and community partners while developing skills across program coordination, communications, and arts administration. In this role, you will contribute to a dynamic and evolving arts environment while gaining hands-on experience in financial processing, marketing and communications, staff supervision, and event programming.
Requirements
- Work requires communications, analytical and organizational skills generally acquired through completion of a bachelor's degree program in an arts practice field or relevant humanities/interpretive social science discipline (e.g., English, History, Communication Studies).
- Proficiency with Microsoft Office Suite.
- Excellent oral and written communication skills.
- Ability to excel as an independent and flexible worker who adapts to evolving needs.
- Strong interpersonal skills for working with undergraduate students, faculty, administrators, alumni, and visiting artists.
- At least two years of directly related experience in event management or leadership in student organizations.
Nice To Haves
- Recent completion of a Duke MA, MEM, or MFA program in an arts practice field or related discipline or interdisciplinary field.
- Experience working in the arts and in an office environment with competing priorities.
- Experience with photographic and video documentation and writing copy.
Responsibilities
- Provide program coordination support for the Duke Arts Create workshop season (80–100 workshops annually) and the Arts+ 2027 summer program (May–June).
- Assist with scheduling artists and locations.
- Maintain all necessary paperwork for artist honorariums and facilitate all financial transactions.
- Maintain detailed records of workshops and complete assessments for all relevant partners.
- Manage purchasing and maintenance of workshop supplies with a focus on sustainability and local purchasing.
- Oversee material storage and organization.
- Coordinate space reservations for workshops, both on campus and with community partners.
- Attend and facilitate workshops, including setup, cleanup, and front-of-house participant check-in.
- Supervise one graduate assistant supporting workshop offerings.
- Build and implement individual team and full cohort schedules for the Arts+ summer program.
- Facilitate the student application process for the Arts+ program.
- Partner with the Marketing and Communications unit to publish and promote workshops across Duke Arts website, Duke Groups, Duke Events Calendar, and community platforms.
- Create the program’s monthly newsletter.
- Collaborate with Green Devils interns to conduct artist interviews and publish promotional stories.
- Perform general office duties in support of the Duke Arts team as needed.
Benefits
- comprehensive and competitive medical and dental care programs
- generous retirement benefits
- a wide array of family-friendly and cultural programs
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
