Administrative Generalist

Securitas•Indianapolis, IN

8d•Onsite

About The Position

Performs a variety of responsible administrative functions that may include payroll, human resources, office management, scheduling, accounts payable and/or accounts receivable. May serve as a lead to office staff. Primary job function is performing general administrative support of a responsible nature.

Requirements

Must be at least 18 years of age.
Must have a reliable means of communication (i.e., pager or phone).
Must have a reliable means of transportation (public or private).
Must have the legal right to work in the United States.
Must have the ability to speak, read, and write English.
High School Diploma or GED.
Willingness to participate in the Company’s pre-employment screening process, including drug screen and background investigation.
1 year experience
Thorough understanding of standard office procedures and practices.
Demonstrated knowledge of mathematical concepts including computation of rates, ratios, percentages, averages and reconciliation.
Ability to interpret instructions furnished in written, oral, diagrammatic, or schedule form.
Ability to use personal computers and office productivity software.
Ability to write original correspondence.
Excellent planning, organizing, and project coordination skills.
Ability to communicate clearly and concisely.
Ability to interact effectively at all levels and across diverse cultures.
Ability to be an effective team member and handle projects responsibly.
Courteous and professional telephone manner, with accuracy in taking messages.
Strong customer and results orientation.
Maintaining composure in dealing with authorities, executives, clients, staff and the public, occasionally under conditions of urgency and in pressure situations.
Must undergo and meet company standards for background and reference checks, controlled substance testing, and behavioral selection survey.
Required ability to handle multiple tasks concurrently.
Computer usage which may include prolonged periods of data entry.
Handling and being exposed to sensitive and confidential information.
Regular talking and hearing.
Close vision, distance vision, and ability to adjust focus.

Responsibilities

Performs a variety of office administrative functions, such as preparing correspondence and reports, processing mail, telephone and in-person reception, and filing.
Schedules meetings and conferences and assists with travel reservations.
Processes paperwork for benefits enrollment of new associates per client contracts; monitors assignment of associates to various client sites to ensure continued eligibility of the associate for benefits; coordinates enrollment and changes with Region or operations center benefits function.
Inputs scheduling/payroll data into automated resource system; verifies associate hours worked to contract requirements; determines overtime rates and billing hours; completes payroll documents for corrections.
Reconciles all payroll entries and invoices; verifies and distributes paychecks; processes payroll for terminated associates in required time frame.
Reviews client billings and ensures proper billing amounts; reconciles payroll data to time sheets and accounts receivable to time sheets and makes adjustments; responds to client questions and reconciles discrepancies; prepares invoice corrections.
Reviews all accounts payable and ensures timely payment; verifies amounts and calls vendors on any discrepancies.
Contacts clients to set up payment plans on past due accounts.
May serve as Office Manager and provide lead direction to administrative and/or support staff.
Performs tasks and duties of a similar nature and scope as required for assigned office.