Administrative Expense Clerk

SPS-North America•New York, NY

13d•Onsite

About The Position

Are you detail-driven, service-oriented, and confident managing financial processes with precision? We’re looking for a proactive Administrative Expense Clerk who thrives in a fast-paced, professional environment and takes pride in delivering exceptional service. In this role, you’ll be the engine behind accurate expense management and seamless office operations — ensuring invoices are processed, payments are timely, travel is flawlessly coordinated, and internal teams receive best-in-class support. If you enjoy balancing numbers with customer service and organization with adaptability, this opportunity is for you.

Requirements

Strong written and verbal communication skills with a polished, professional demeanor
Advanced organizational skills and the ability to manage multiple priorities independently
Solid numerical aptitude and comfort working with financial documentation
Proficiency in Microsoft Office Suite
Calm, adaptable approach in fast-paced or high-demand environments
Commitment to confidentiality and operational excellence
High school diploma or equivalent required
Demonstrated ability to learn new systems and follow compliance guidelines

Nice To Haves

2+ years of experience in expense processing, financial administration, or related office support preferred

Responsibilities

Prepare, track, and reconcile expense reports and reimbursements in compliance with company policies
Process check requests and accurately code, review, and verify vendor invoices
Maintain and update vendor account records with precision
Track and record purchase orders and ensure timely payment processing
Coordinate complex domestic and international travel arrangements in accordance with firm guidelines
Conduct research and generate reports using internal systems and online tools
Provide comprehensive administrative support, including document management and correspondence
Communicate schedule updates (absences, time-off, coverage changes) as required
Offer front-of-office (reception/concierge) or back-of-office (mail services) coverage when needed
Deliver consistent 5-star customer service across all forms of communication
Build strong internal relationships and maintain discretion with sensitive matters
Assist with cross-training and support backup staff as needed