Administrative Director

UCSF•Emeryville, CA

3d•$135,369 - $173,408

About The Position

The Administrative Director provides high-level strategic leadership and operational accountability for the UCSF Health Contact Center, Referral and Access Centers, and Call Center across Ambulatory Services. Reporting to the Director, this role is responsible for implementing the vision, strategy, and direction for centralized patient access and referral services set forth by leadership. The Administrative Director leads a team of Administrative Managers and Supervisors to deliver exceptional patient and provider experiences, drive operational excellence, and support the growth of UCSF Health’s ambulatory practices.

Requirements

High-level strategic leadership and operational accountability for Contact Center, Referral and Access Centers, and Call Center across Ambulatory Services.
Implementing the vision, strategy, and direction for centralized patient access and referral services.
Leading a team of Administrative Managers and Supervisors.
Delivering exceptional patient and provider experiences.
Driving operational excellence.
Supporting the growth of UCSF Health’s ambulatory practices.
Managing departmental budgets, assessing resource allocation, and staffing models.
Representing the department at the executive level in committees, task forces, and strategic planning forums.
Handling ad-hoc priorities such as building management escalations and operational rotations.
Leading and/or overseeing large-scale projects including technology implementations, troubleshooting, enhancements, special projects, and onboarding programs.
Partnering with Administrative Managers and Supervisors to drive strategic expansion and integration of Contact Center services.

Nice To Haves

Experience with UCSF Medical Center’s House and Telephone Standards.

Responsibilities

Provide strategic direction and executive oversight for all Contact Center, Referral, Access, and Call Center operations, ensuring alignment with UCSF Health’s mission, goals, and priorities.
Lead, mentor, and develop a high-performing team of Administrative Managers and Supervisors through regular 1:1 meetings, performance evaluations (3-month, 6-month, and annual), coaching, and professional development.
Manage daily operations by monitoring email and instant message communications, resolving escalated issues (including post-stabilization and pod escalations), and supporting frontline huddles and meetings.
Oversee activities related to performance scorecard reviews, quality improvement, compliance oversight, employee engagement score reviews, and development of action plans.
Serve as the primary executive liaison for escalations with referring providers, physician groups, external partners, and internal departments.
Manage departmental budgets, assess resource allocation, and staffing models to achieve target financial performance.
Champion a culture of excellence by modeling and enforcing the Medical Center’s House and Telephone Standards, providing recognition, and supporting recruitment, orientation, and emergency/strike coverage needs.
Lead and/or attend meetings, including Leadership Huddles, Cohort/Cross-Functional Huddles, PDSAs AD/Manager Meetings, Staff Meetings and Steering Committee meetings.
Represent the department at the executive level in committees, task forces, and strategic planning forums while handling ad-hoc priorities such as building management escalations and operational rotations.
Lead and/or oversee large-scale projects including technology implementations, troubleshooting, enhancements, special projects, and onboarding programs.
Partner with Administrative Managers and Supervisors to drive strategic expansion and integration of Contact Center services across new ambulatory practices, service lines, and programs.