Administrative Coordinator - Lafayette, IN

Steinberger Construction•Lafayette, IN

2d•Onsite

About The Position

This position is located at the entrance of the SCI Lafayette Office and reports to the Accounting Manager. The Administrative Coordinator is responsible for handling a wide range of administrative, office support, and inventory duties. This position offers an opportunity to be an integral part of a dynamic Team dedicated to providing outstanding service while supporting the operational success or our organization.

Requirements

High school diploma or equivalent preferred
Valid driver’s license
Reliable transportation
Requires clear communication and excellent interpersonal skills
Punctuality
Organized and proactive
Requires strong work ethic, attention to detail and multitasking
Previous experience in clerical, secretarial or administrative assisting position
Strong knowledge of customer service
Ability to deal with frequent interruptions and shifting priorities
May deal with tight deadlines or demanding personalities in a professional manner
Ability to sit, stand, and walk for extended periods
Ability to perform repetitive hand and keyboarding motions
Ability to lift and move objects and packages up to 50 pounds

Nice To Haves

Microsoft Office (Outlook, Word, Excel)
Google

Responsibilities

Greet all visitors, clients, subcontractors, vendors and Team members in a courteous and professional manner at our Lafayette Office location
Answer phone, route phone calls, take messages.
Gather and disburse mail and packages
Assist departments throughout the organization with various administrative tasks and duties when required/needed. (ex. Copying, printing, laminating, etc.)
Manage the front desk and reception area, ensuring it is on-brand, clean and client-ready
Manage office, kitchen and custodial supply inventories, vendor relationships and marketing materials stock (business cards, branded swag, etc.)
Stock client fridge
Administer and manage Lafayette office machines including company phone system, Supervisor / office printers
Oversee the assigned cleaning company - maintaining communication with them when issues arise
Manage company cell phone account working with employees on phone issues and updates; reconcile the cell provider invoice charging phones, tablets, Wi-Fi units, etc. to the proper jobs and departments
Weekly scan in of Supervisor paperwork
Perform data entry tasks with accuracy, including maintaining spreadsheets and records
Support other administrative tasks as needed to ensure office efficiency