Administrative Coordinators

International Monetary Fund • Washington, DC

1d • Onsite

About The Position

The International Monetary Fund (IMF) is seeking motivated, detail-oriented professionals with strong office administration, proofreading, and technology skills to join their pool of prospective Administrative Coordinators. These roles will support teams at their Washington, D.C. Headquarters. Administrative Coordinators provide wide-ranging operational, communication, and logistical support to their divisions.

Requirements

• A bachelor’s degree or a high school diploma with at least two years of relevant experience.
• 2–5 years of administrative coordination experience.
• Strong written and verbal communication skills.
• Exceptional English proofreading and document formatting ability, including working with style guides.
• Outstanding organizational skills and the ability to manage multiple priorities.
• Initiative, resourcefulness, and the ability to work with minimal supervision.
• High accuracy and attention to detail in fast-paced, deadline-driven settings.
• Proficiency in Microsoft Office applications and a willingness to learn evolving technologies.
• Currently residing in the Washington DC metro area.
• Must pass the online Administrative Coordinator assessment.

Nice To Haves

• Native speakers of Arabic, Chinese, French, Portuguese, Russian, or Spanish.

Responsibilities

• Compiling, formatting, and editing documents, ranging from correspondence to lengthy reports, according to IMF style guidelines.
• Proofreading for clarity, accuracy, grammar, and adherence to institutional standards.
• Integrating charts, tables, figures, and statistical outputs into polished publications.
• Coordinating the internal review process of a wide range of documents.
• Monitoring review mailboxes, distributing materials to reviewers, and tracking deadlines.
• Organizing, formatting, and posting consolidated review comments on behalf of the team.
• Managing official travel logistics, including travel authorizations and expense reports.
• Supporting the planning and delivery of seminars, workshops, and conferences at Headquarters and overseas by arranging venues, catering, materials, and participant support.
• Maintaining accurate, well-organized electronic filing systems and retrieving documents from internal repositories.
• Managing complex calendars, scheduling meetings, and coordinating communications within the Fund and with officials from member countries.
• Disseminating and reinforcing administrative policies and procedures across the division to ensure compliance.
• Providing first-line support to colleagues for Fund systems and office technologies.
• Troubleshooting basic issues and guiding staff through system processes.

Benefits

• Contractual appointments are renewable for up to four years of cumulative contractual service, pending incumbent's performance, budget availability, and continuous business needs.
• Hands-on exposure to our systems, processes, and global mission—valuable experience for future career growth.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree