Administrative Coordinator, Winter McMurdo

Gana-A•Denver, CO

13d•Onsite

About The Position

Gana-A'Yoo Services Corporation is seeking an Administrative Coordinator for Food Services at McMurdo Station, Antarctica, during the Austral winter. The position provides administrative support to McMurdo Food Services and combines approximately 40% administrative work with 60% kitchen duties. The coordinator supports staff, management, and operations; serves as the department's personnel and document point of contact; maintains files, correspondence, manuals, records, and safety information; and handles confidential materials. The role also includes receiving, storing, organizing, tracking, and issuing food and supplies, maintaining safe and orderly storage areas, supporting kitchen operations, and providing customer service. The position requires working with a diverse team in a dynamic remote environment and complying with applicable ASC and GSC policies and safety, environmental health, and quality assurance requirements.

Requirements

High school diploma or GED.
At least two years of office administrative experience.
At least one year of cooking experience in a high-volume facility.
Basic computer skills, including word processing, spreadsheets, and databases.
Current ServSafe Food Handler certification must be obtained before deployment to Antarctica.
Valid driver's license.
Valid U.S. passport.
U.S. citizenship or permanent residency.
Successfully obtain a favorable Tier 1 - Elevated Background Investigation result before deployment and complete required security forms, fingerprint cards, and information requests.
Ability to stand and work for up to 12 hours daily.
Ability to work indoors or outdoors in all weather conditions for extended periods.
Ability to lift various weights safely from the floor to a table or cart, or overhead.
Ability to work as part of a team with diverse personalities and help develop a cohesive team.
Flexibility and a positive attitude in a dynamic, fast-paced environment.
Leadership, communication, and organizational skills.

Nice To Haves

Previous work with Station Services in Antarctica may be accepted in lieu of the minimum experience requirements.

Responsibilities

Interface professionally and tactfully with National Science Foundation personnel, grantees, ASC and GSC employees, subcontractors, and other USAP participants by telephone and in person.
Provide general administrative support to Headquarters staff, Area Management, and Operations Division personnel as required.
Assist with preparation of SOP and quality assurance documentation, timecards, and reports.
Maintain the Food Services Safety database and serve as the department's personnel point of contact.
Coordinate personnel matters with other divisions; maintain the personnel roster; and assist with hiring, orientation, and follow-up for new employees.
Coordinate and process Food Services paperwork from all departments.
Provide advice, information, and training to employees as required.
Collect, file, distribute, and route incoming and outgoing departmental correspondence.
Serve as the document point of contact and maintain and control files and policy, procedure, and report manuals.
Help maintain a safe workplace and ensure safety is the highest priority on the job site.
Assist with kitchen operations, including supporting cooks and stewards.
Provide customer service, communicate with customers and department management, and notify the Food Service Supervisor of customer needs and complaints.
Complete assigned tasks as directed verbally or through task lists.
Receive and store incoming food and materials for the supported kitchen; keep kitchen storage areas and the delivery dock clean and organized.
Fill and track Party Food Requests, 24-hour Work Center Food Requests, and distinguished visitor event requests.
Work with management to cost food supplies issued outside the kitchen and accurately document supply issues and returns.
Coordinate with the Food Service Supervisor, Executive Chef, and/or Culinary Manager regarding product use and timely use of fresh produce.
Manage cargo offloading and storage, monitor usage, and communicate supply needs to relevant food service managers.
Rotate stock using the FIFO method and conduct supply inventories and audits.
Track weekly deliveries, assist with required weekly reports, and coordinate with the Food Service Supervisor to develop recommended task lists for the following season.
Prepare identified supplies and cargo for retrograde shipment and ensure cargo is stored and specially handled correctly upon receipt.
Follow applicable hazardous cargo, hazardous waste, and shipping requirements.
Track data related to metrics accurately and honestly; perform duties supporting Operations Division metrics.
Comply with ASC Environmental Health and Safety and Quality Assurance requirements and goals, and ensure subordinate employees are trained in them.
Perform other duties as required.