Administrative Coordinator, Nova Scotia Insured Services Program Mood and Anxiety Stream

The Government of Nova Scotia • HALIFAX, NS

2d • CA$25,000 - CA$31,000 • Hybrid

About The Position

The Office of Addictions and Mental Health (OAMH) is seeking an Administrative Coordinator to lead administrative support for the Insured Services Program (ISP), the Province’s first mental health and addictions insured services program. This is a part-time position, and OAMH is seeking an individual available to work 0.5 Full-Time Equivalent (FTE), or 17.5 hours per week. The position allows for both in-person and remote work. This position reports to the ISP Operations Manager. The Administrative Coordinator supports the Province of Nova Scotia’s efforts to transform the mental health and addictions care system by contributing to the Insured Services Program (ISP). In this role, the Administrative Coordinator supports effective and efficient ISP operations through strong coordination, clear communication, and the development of materials and reports that keep partners and clinical teams aligned. The ISP Administrative Coordinator plays a key role in enabling day-to-day functioning by coordinating meetings, support information flow, maintaining documentation, and developing streamlines administrative processes that support clinical and operational teams. Working closely with the OAMH Senior Strategist, the ISP Operations Manager, and the OAMH ISP leaders, the Administrative Coordinator serves as a central hub for information flow and coordination, helping to sustain momentum and alignment across this key initiative within the Universal Mental Health and Addictions mandate.

Requirements

• Post-secondary diploma or degree in medical office administration, or a related field, plus 3-5 years of administrative or program support experience.
• Strong judgment, professional discretion, and proven ability to work with highly sensitive and confidential information.
• Technological proficiency as the role involves considerable online presence and resource access.
• Excellent written and verbal communication skills.

Responsibilities

• Providing comprehensive administrative support to the ISP enabling effective program planning, implementation, and day-to-day operations across current and future services streams.
• Coordinating operation and administrative processes in support of ISP delivery, including documentation management, scheduling, correspondence, and tracking of key actions and timelines.
• Supporting contract clinicians’ administration by maintaining records, coordinating communications, assisting with onboarding, drafting and updating program and clinician materials, and facilitating information sharing.
• Assisting with progress and evaluation methods that support accountability processes.
• Supporting the ISP Operations Manager and OAMH ISP leadership by preparing materials and completing administrative tasks associated with the program.
• Ensuring clear and timely communication within OAMH, Nova Scotia Health, and IWK Health ISP partners.
• Fostering regular, cross-team collaboration to support priorities.
• Acting as a hub for communication to ensure all teams remain informed and aligned on upcoming priorities.

What This Job Offers

• Job Type: Part-time
• Career Level: Mid Level
• Education Level: Associate degree