Administrative Coordinator - Mesa, AZ

A New Leaf•Mesa, AZ

5d•Hybrid

About The Position

A New Leaf is committed to empowering individuals and enriching communities through transformative services. Our core values—Compassion, Passion for Results, Collaboration, Accountability, Integrity, and Conscientiousness—guide us in creating meaningful, lasting impacts in the communities we serve. The Administrative Coordinator provides administrative and operational support to the Development team, with a primary focus on Major and Planned Giving activities. This position supports donor engagement, fundraising operations, scheduling, communications, events, donor records, research, and stewardship activities. The Administrative Coordinator works closely with Development staff to help maintain accurate donor information, coordinate cultivation and stewardship efforts, and support the effective operation of the department. Success in this position requires strong organization, attention to detail, professionalism, discretion, collaboration, and the ability to manage multiple priorities in a donor-centered environment.

Requirements

High school diploma, GED, or equivalent required
One (1) to three (3) years of progressively responsible administrative, nonprofit, fundraising, development, donor relations, project coordination, or related office support experience preferred.
Experience coordinating multiple priorities, schedules, meetings, projects, or events and meeting established deadlines.
Experience maintaining accurate electronic records, databases, documentation, and filing systems.
Experience working with Microsoft Office 365, including Word, Excel, Outlook, Teams, and PowerPoint.
Strong organizational skills with exceptional attention to detail and accuracy.
Excellent written and verbal communication and interpersonal skills, including the ability to communicate professionally with donors, community partners, leadership, and staff.
Ability to maintain confidentiality, handle sensitive donor and organizational information appropriately, and exercise sound judgment.
Ability to work collaboratively, manage changing priorities, and provide responsive administrative support in a team-oriented environment.
Must Be At Least 21 Years of Age
Class One Fingerprint Clearance Card
Central Registry Background Check
Drug Screening
TB Test (Depending on Program)
Food Handler Certification (Depending on Program)
CPR/First Aid Certification
Valid Unrestricted Driver’s License
Current Auto Liability Insurance
39 Month Motor Vehicle Record
Adhere to all organizational policies, including the Code of Conduct, professional standards, and relevant regulations.
Comply with all applicable mandated reporting laws and A New Leaf policies and procedures.

Nice To Haves

Associate or bachelor’s degree preferred.
Experience working with donor management, fundraising, CRM, or similar database software preferred; Raiser’s Edge/NXT experience is a plus.

Responsibilities

Coordinate and maintain calendars for assigned Development staff, including proactively scheduling donor, prospect, internal, and external meetings and assisting with related meeting logistics.
Draft, edit, format, and prepare donor correspondence, proposals, presentations, meeting materials, and other fundraising-related communications.
Communicate with donors, prospects, community partners, and other external stakeholders by email, telephone, and other approved communication methods with professionalism, responsiveness, and discretion.
Protect the confidentiality and security of donor, prospect, financial, organizational, and other sensitive information in accordance with organizational policies and applicable requirements.
Enter, update, and maintain accurate donor and prospect information, contact reports, meeting notes, activities, and other records within the organization's donor customer relationship management (CRM) system, including Raiser’s Edge/NXT or other designated systems.
Generate routine reports, lists, and other information from donor systems and assist Development staff with data tracking, portfolio management, follow-up activities, and administrative reporting.
Coordinate and support donor stewardship and cultivation activities and events, including invitations, RSVPs, event logistics, materials, setup, donor communications, and post-event follow-up.
Assist with the development and coordination of donor communications, including monthly donor newsletters, stewardship communications, and other approved outreach materials.
Conduct donor and prospect research using approved resources to gather information regarding philanthropic interests, giving history, community involvement, and other information relevant to donor cultivation and engagement.
Participate in Development team meetings, organizational meetings, projects, and activities as assigned and provide administrative support toward departmental goals and priorities.
Assist in drafting, editing, formatting, and coordinating donor proposals and supporting materials to help ensure accuracy, consistency, professionalism, and alignment with identified donor interests and organizational priorities.
Contribute relevant information, observations, and feedback during team discussions and participate in process-improvement efforts related to administrative and fundraising operations.
Maintain a professional and donor-centered presence when interacting with donors, prospects, volunteers, community partners, vendors, staff, and other internal and external stakeholders.
Coordinate administrative processes and maintain organized electronic and physical records, files, correspondence, and supporting documentation in accordance with departmental procedures and organizational record-retention requirements.
Track assigned deadlines, follow-up activities, meetings, and administrative deliverables and communicate relevant updates to appropriate team members.
Collaborate with Development team members and other departments to support donor engagement, fundraising initiatives, special projects, events, and organizational priorities.
Other duties as assigned