Administrative Coordinator, Diversity Alumni Programs
About The Position
The Administrative Coordinator, Diversity Alumni Programs provides administrative and organizational support to the Director and Associate Director and supports the program’s daily operations. Duties include scheduling meetings, booking travel, reconciling budgets, reimbursements, and vendor invoices, and responding to other requests from the Director. Diversity Alumni Programs works to expand diverse alumni participation in Cornell programs and identify alumni for leadership roles. It supports the President’s Council of Cornell Women, Cornell Mosaic, and Cornell’s diverse alumni associations and networks. The program connects alumni through communications and events, supports and mentors current students, and provides financial support to students and campus diversity programs. The coordinator maintains and updates websites; creates event registration pages, reports, and email communications; and supports fundraising through planning and gift reports, campaign activities, event communications, and data support. The role calls for strong organization, customer service, Microsoft Office and data-reporting skills, professionalism, confidentiality, flexibility, clear communication, and attention to detail. This is a full-time, benefits-eligible, 39-hour-per-week position based in Ithaca, New York, with a hybrid schedule of three remote days and two days in the office, Monday through Friday. Hours are generally scheduled between 8:00 a.m. and 5:00 p.m., with some flexibility in start and end times by agreement with the supervisor. On-campus work is required for special events and preparation. Occasional evening work and travel are required; evening commitments are generally planned in advance and occur about five times per year, while short-term event travel is typically no more than twice per year. Additional hours, including overtime, may occasionally be required during busy periods.
Requirements
- Associate degree and 2 to 4 years of relevant experience, or an equivalent combination.
- Ability to represent Diversity Alumni Programs, its organizations, and fundraising campaigns professionally and handle situations with tact and diplomacy.
- Expert knowledge of Outlook, Excel, PowerPoint, Word, databases, networked information systems, the internet, and communication systems.
- Proven ability to collaborate effectively with internal cross-functional teams and external groups in a high-performance environment.
- Ability to manage multiple priorities, change direction quickly, and reprioritize.
- Prior experience with diversity, social justice, intercultural competencies, and/or cross-cultural understanding.
- Ability to cultivate and develop inclusive working relationships with alumni, students, faculty, staff, and community members.
- Excellent customer-service, communication, organizational, and data-reporting skills, with attention to detail.
- Ability to work flexibly, positively, resourcefully, and efficiently in a fast-paced environment, including under pressure, while maintaining professionalism and confidentiality.
- A cover letter and resume outlining interest and alignment of experience and goals with the role are required.
Nice To Haves
- Bachelor’s degree from a recognized college or university with one or more years of related experience.
- Experience with, or aptitude and willingness to learn, iModules, PeopleSoft, CU Volunteer, Qualtrics, Zoom, and Brio.
- Experience related to diversity, social justice, intercultural competencies, and/or cross-cultural understanding.
Responsibilities
- Provide administrative support to the Director and Associate Director, including scheduling meetings and booking travel.
- Reconcile budget expenses, reimbursements, and vendor invoices, and handle other requests from the Director.
- Support the daily operations of Diversity Alumni Programs through administrative and organizational work.
- Maintain and update websites.
- Create event registration pages, event reports, and email communications.
- Support fundraising through the production and management of planning and gift reports, campaign-related event and communications activities, and data support.
- Organize and support programs, events, communications, and volunteer activities.
- Represent Diversity Alumni Programs, its organizations, and fundraising campaigns professionally.
- Support alumni volunteers and colleagues and cultivate relationships with alumni, students, faculty, staff, and community members.
Benefits
- Comprehensive health care options.
- Generous retirement contributions.
- Access to wellness programs.
- Employee discounts with local and national retail brands.
- Health and personal leave, three weeks of vacation, 13 holidays, and two floating holidays.
- Tuition-free Extramural Study and Employee Degree Program.
- Tuition aid for external education.
- Cornell Children’s Tuition Assistance Program.
- Hybrid work arrangement, typically three remote days and two on-campus days per week; the university may modify or end the arrangement.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
