Administrative Coordinator

Tessmer Law Firm • San Antonio, TX

1d • Onsite

About The Position

The Administrative Coordinator plays a vital, cross‑functional role in supporting day‑to‑day office operations, client experience, billing processes, and internal events. This position works collaboratively with the administrative team and staff across the firm and requires a proactive, adaptable professional who understands they will have a hand in most administrative functions. The ideal candidate is comfortable wearing many hats and thrives in a fast‑paced, team‑oriented environment.

Requirements

• Advanced proficiency in Microsoft Word, Excel, PowerPoint, and Outlook
• Comfortable working across departments and supporting a broad range of administrative functions
• Flexible, adaptable, and willing to take initiative in a dynamic environment
• Excellent organizational and time management skills
• Strong written and verbal communication abilities
• Meticulous attention to detail and strong problem-solving skills
• Professional, dependable, and efficient
• Ability to prioritize multiple tasks in a fast-paced environment
• Initiative-taker who follows direction while thinking creatively

Nice To Haves

• Associate degree preferred
• Bookkeeping or basic accounting experience a plus
• Event coordination and party-planning experience a plus

Responsibilities

• Support administrative needs across all departments, including legal staff, billing, intake, and leadership
• Serve as a central point of coordination
• Assist with firm‑wide internal initiatives and special projects as needed
• Adapt quickly to shifting priorities and evolving firm needs
• Take ownership of tasks from start to finish, ensuring follow‑through and accountability
• Provide intake and front desk coverage as needed
• Answer incoming calls and route inquiries appropriately
• Maintain professional communication with clients and staff
• Manage emails and calendars
• Create calendar entries with complete details for hearings, consultations, and firm events
• Coordinate quarterly internal events
• Schedule and organize luncheons
• Assist with additional administrative duties as assigned
• Assist with client billing questions and handle billing-related calls
• Send internal billing cycle notification emails
• Process credit card payments
• Assist with collections as needed

Benefits

• 401(k)
• Company parties
• Dental insurance
• Health insurance
• Paid time off
• Training & development
• Vision insurance
• Retirement plan
• Life insurance
• Professional development assistance

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree
• Number of Employees: 1-10 employees