Part-Time Administrative Coordinator

University of Florida • Gainesville, FL

5d • $18 - $20

About The Position

The STEM Translational Communication Center (STCC) within the College of Journalism and Communications is seeking a highly organized, customer service-oriented Part-Time Administrative Coordinator (20 hours weekly) to provide administrative and operational support. This position plays an important role in ensuring the efficient day-to-day functioning of the center while serving as a welcoming point of contact for faculty, external partners, staff, and students.

Requirements

• High school diploma or equivalent.
• One year of office, administrative, or customer service experience.
• Strong organizational and time management skills.
• Excellent verbal and written communication abilities.
• Proficiency with Microsoft 365 Suite (Word, Excel, Outlook, PowerPoint, Teams).
• Ability to work independently and collaboratively in a fast-paced environment.

Nice To Haves

• Experience working in higher education or a university environment.
• Experience with UF administrative systems.
• Demonstrated attention to detail and ability to manage multiple priorities.
• Experience supporting events, programs, or student services.
• Excellent note-taking and organizational skills.
• Strong professional communication skills, with a customer service mindset.
• Proficiency in technology and office equipment and ability to learn new tools.
• Ability to exercise sound judgment and maintain confidentiality.
• Commitment to creating a welcoming and inclusive environment.

Responsibilities

• Provide office reception and visitor support.
• Answer and direct phone calls, emails, and visitor inquiries.
• Assist with scheduling meetings, appointments, travel, and events.
• Maintain meeting notes, project databases, and other office records.
• Assist with preparing correspondence, newsletters, reports, and presentations.
• Process and track purchasing, invoices, and other administrative documentation.
• Coordinate office supplies and maintain inventory.
• Assist with event logistics, registration, and attendee communication.
• Support special projects and center initiatives as assigned.
• Maintain confidentiality when handling sensitive information.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED