Administrative Coordinator

Fox•Bethesda, WI

6d•Onsite

About The Position

FOX Television Stations – FOX 5 DC / FOX 5 PLUS is seeking an organized, energetic, and service-minded Administrative Coordinator to help keep a fast-moving, multiplatform media operation connected and running smoothly. Reporting to the Office Manager, this role supports department heads and station teams across linear television, digital, streaming, and social media. As a central coordination point for employees, viewers, visitors, community and business partners, vendors, and guests, you’ll bring a dependable, proactive, and approachable style; work effectively with varied personalities; and manage shifting priorities with sound judgment, discretion, and a positive, solutions-oriented approach.

Requirements

High school diploma or equivalent required.
Two or more years of progressively responsible administrative support, office coordination, or comparable professional experience.
Excellent customer service, written and verbal communication, organizational, interpersonal, and relationship-building skills, with a positive, approachable, and professional demeanor.
Demonstrated ability to manage multiple priorities and deadlines, work independently with limited supervision, anticipate needs, exercise sound judgment, follow through on details, maintain strict confidentiality, and compile, organize, and communicate tracking information accurately and clearly.
Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint, and the ability to learn and regularly use station and Company systems such as Workday, WideOrbit, Coupa, Graphite Connect, collaboration tools, virtual meeting technology, and other evolving business platforms.
Comfortable learning digital, social, and streaming-related tools and adapting to evolving technology and workflows across linear broadcast, digital, streaming, and social media.

Nice To Haves

Associate or bachelor’s degree in business, communications, administration, or a related field preferred.

Responsibilities

Support station operations by providing day-to-day administrative support to the Office Manager, department heads, and station teams, including office operations, schedules, travel, expenses, supplies, mail, deliveries, and special projects.
Coordinate meetings and calendars by managing calendars, conference calls, agendas, meeting materials, rooms, technology, and follow-up items; anticipate conflicts and communicate changes promptly.
Keep communications current by drafting, proofreading, formatting, and distributing station memos, presentations, reports, correspondence, and other communications; maintain the internal Stay Ahead channel so information remains timely, useful, and current.
Manage vendors and workplace needs by coordinating vendor setup, invoicing, purchasing, and related activity in Coupa and Graphite Connect; work with vendors, contractors, building contacts, and internal teams on workplace and equipment needs.
Deliver outstanding service by supporting employees, viewers, visitors, guests, community and business partners, and vendors by coordinating access, hospitality, station tours, schedules, and on-site logistics.
Track and report by preparing tracking and data-driven reports for station leadership, monitoring relevant social media trends and platform activity, organizing key information, and providing timely, accurate updates.
Support community and multiplatform initiatives by partnering with multiple departments to coordinate station events, community partnerships, employee activities, and other promotional or community initiatives across linear, digital, streaming, and social platforms.
Protect information, strengthen processes, and stay ready to pivot by maintaining organized records and resources, safeguarding confidential information, supporting administrative needs and providing administrative backup as needed, and helping strengthen team processes and communication.