Administrative Coordinator – Global Marketing (General Medicine & Inflammation)

Amgen • Thousand Oaks, CA

10d

About The Position

Join Amgen’s Mission of Serving Patients. At Amgen, if you feel like you’re part of something bigger, it’s because you are. Our shared mission—to serve patients living with serious illnesses—drives all that we do. Since 1980, we’ve helped pioneer the world of biotech in our fight against the world’s toughest diseases. With our focus on four therapeutic areas –Oncology, Inflammation, General Medicine, and Rare Disease– we reach millions of patients each year. Amgen is advancing a broad and deep pipeline of medicines to treat cancer, heart disease, inflammatory conditions, rare diseases, and obesity and obesity-related conditions. As a member of the Amgen team, you’ll help make a lasting impact on the lives of patients as we research, manufacture, and deliver innovative medicines to help people live longer, fuller happier lives. Our award-winning culture is collaborative, innovative, and science based. If you have a passion for challenges and the opportunities that lay within them, you’ll thrive as part of the Amgen team. Join us and transform the lives of patients while transforming your career. Administrative Coordinator – Global Marketing (General Medicine & Inflammation) What you will do Let’s do this. Let’s change the world. In this vital role you will support Executive Directors within the Global Marketing organizations for General Medicine and Inflammation. The Admin Coordinator will serve as a key partner to leaders, helping drive operational excellence, seamless coordination, and effective communication across a dynamic global organization, while bringing positive energy and a fresh perspective to the team. The ideal candidate is energetic, resourceful, and highly organized, with a strong bias for action, a willingness to roll up their sleeves, and the judgment to operate with professionalism and discretion in senior environments. This role will report to the Strategic Planning & Operations Director and will interact regularly with senior leaders, cross-functional partners, and external stakeholders worldwide.

Requirements

• Associate’s degree and 2 years of administrative experience OR 2 years in a technical school setting with hands-on experience OR High school diploma / GED and 4 years of administrative experience
• Strong proficiency with Microsoft Office Suite (Outlook, PowerPoint, Teams, Word, Excel).
• Exceptional organizational skills with strong attention to detail, follow-through, and the ability to manage multiple priorities with precision and consistency.
• Excellent written and verbal communication skills.
• High degree of professionalism, discretion, and confidentiality.
• Strong interpersonal skills with a collaborative, service-oriented mindset.

Nice To Haves

• Experience supporting executives in a global matrixed organization, preferably within biotechnology, pharmaceutical, healthcare, or commercial organizations.
• Experience coordinating across international teams and time zones.
• Familiarity with SAP, Concur, Ariba, or related enterprise systems is a plus.

Responsibilities

• Manage complex and frequently changing calendars for Executive Directors across multiple time zones.
• Coordinate domestic and international travel arrangements, including itineraries, visas, meeting logistics, and expense reporting.
• Support document management, including compliance-related administrative activities, presentations, and briefing materials.
• Screen and prioritize communications, ensuring timely responses, follow-up, and escalation when needed.
• Process purchase orders, invoices, and contracts in accordance with Amgen policies.
• Support onboarding activities for new team members and contractors.
• Maintain organizational charts, distribution lists, team calendars, and shared resources.
• Support leadership meetings, global team meetings, offsites, workshops, and virtual events.
• Coordinate logistics for cross-functional and international meetings, including scheduling, catering, technology support, attendee management, and congress support.
• Prepare meeting minutes, track action items, and ensure follow-through across stakeholders.
• Identify opportunities to streamline processes, improve team operations, and bring forward practical ideas that enhance coordination, engagement, and ways of working.
• Support team culture, engagement activities, and recognition efforts with positive energy, sound judgment, and a collaborative spirit.
• Partner effectively with Commercial, Medical, Value & Access, Corporate Affairs, Finance, HR, Legal, and other functions.
• Build strong working relationships across global and regional teams and functions.
• Support special projects as assigned.

Benefits

• A comprehensive employee benefits package, including a Retirement and Savings Plan with generous company contributions, group medical, dental and vision coverage, life and disability insurance, and flexible spending accounts
• A discretionary annual bonus program, or for field sales representatives, a sales-based incentive plan
• Stock-based long-term incentives
• Award-winning time-off plans
• Flexible work models where possible.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree