Administrative Coordinator (Finance Department)

City of Pittsburg•Pittsburg, CA

1d•Onsite

About The Position

The City of Pittsburg is seeking a motivated and detail-oriented Administrative Coordinator to provide critical administrative, financial, and project support in the Finance Department. The successful candidate should be highly organized, solutions-driven, and skilled at balancing multiple priorities. They should bring a combination of financial, administrative, and project management expertise, paired with a commitment to customer service, teamwork, and professionalism.

Requirements

Ability to communicate effectively orally and in writing.
Establish and maintain cooperative and effective relationships with those contacted in the course of the work.
Great customer service skills on the phone, in person, and in writing.
Possess exceptional management and organizational abilities to adhere to time sensitive situations and meet deadlines.
Great interpersonal skills and ability to work collaboratively with other City Departments/Divisions, other governmental agencies, community organizations and the public.
Desktop computer applications related to the work such as Word, Excel, Outlook and other related programs and systems such as OnBase, and Tyler Munis.
Relevant office skills to use a variety of equipment such as computers, fax, and software programs.
Excellent writing skills to take meeting minutes, draft correspondences, proofread/edit staff reports, prepare and publish public notices and other items.
Ability to manage department webpages to provide up-to-date information.
Able to work in a team environment.
Possession of the equivalent to an associate’s degree from an accredited college or university with major coursework in business or another field of study applicable to the responsibilities and requirements of this job class.
Two years of progressively responsible experience performing administrative or technical support in Finance/Accounting field.
Possession at the time of hire and continued maintenance of a valid California Class C driver’s license is required.
Physically and mentally capable of performing the functions of the job, including but not limited to those summarized in Example of Duties.

Nice To Haves

May be available to attend committee, board/commission meetings after normal business hours

Responsibilities

Participate in the development, preparation, and monitoring of departmental budgets; track expenditures; prepare estimates, reports, and financial documents; resolve discrepancies; general billing and reconciling cash payments; grant management of designated City programs.
Manage the intake, review, and tracking of general liability claims filed against the City, ensuring compliance with state and municipal requirements and other related duties.
Establish and maintain developer deposit accounts, ensuring accurate financial records within the City’s financial system and other related tasks.
Coordinate critical projects, workflow improvements, and office systems; provide data analysis; recommend and implement improved procedures; manage well-defined programs independently.
Conduct project research and prepare periodic reports; assist staff with departmental policies, procedures, and recordkeeping.
Prepare reports, forms, presentations, and maintain official department records; process records requests.
Respond to public and staff inquiries; provide information about department services.
Represent the City with professionalism, integrity, and a spirit of collaboration; foster an inclusive, service-oriented work environment; maintain positive working relationships with staff, City employees, and the community.