Administrative Coordinator 1, 2 or 3 (Medical Records)

State of Louisiana•Shreveport, LA

5d•Onsite

About The Position

The Northwest Louisiana Human Services District's mission is to increase public awareness of and to provide access for individuals with behavioral health and developmental disabilities to integrated community-based services while promoting wellness, recovery, and independence through education and the choice of a broad range of programmatic and community resources. Our vision is that the Northwest Louisiana Human Services District exists so that individuals with mental health, addictive disorders, and developmental disabilities residing in the parishes of Bienville, Bossier, Caddo, Claiborne, DeSoto, Natchitoches, Red River, Sabine, and Webster are empowered, and self-determination is valued such that individuals live a satisfying, hopeful, and contributing life. We are seeking an Administrative Coordinator 1, 2, or 3 to serve as the main medical records custodian for the Shreveport Behavioral Health Clinic. This position requires in-depth knowledge of LDH policies and procedures for record retention as well as HIPAA regulations and guidelines. Provides a wide range of clerical duties that require independent judgment and knowledge of District and Behavioral Health policies, procedures, rules, and regulations. Assists Administrative Supervisor as needed. Serves as backup to the front desk receptionist and scheduling specialist as needed.

Requirements

No experience or training is required.

Nice To Haves

Accepting Direction: The ability to be open and willing to follow guidance or instructions.
Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.
Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.
Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.

Responsibilities

Serves as the main medical records custodian for the clinic.
Provides a wide range of clerical duties that requires independent judgment.
Organize and manage clients health information ensuring quality, accuracy, and accessibility the Electronic Health Record.
Maintains the active and inactive clinical records, including filing and retrieving client files, lab reports, progress notes ad other relevant documentation.
Prepares records subpoenaed for court.
Process requests for medical records ensuring HIPAA compliant.
Receives requests from and issues supplies to clinic staff.
Maintains an inventory of supplies for clinical staff.
Serves as back-up for the front desk receptionist and scheduling specialist.
Processes routine paperwork and/or enters data into a department log or database in the servicing of a client.
Prepares, indexes, and scans documents into imaging system; may ensure quality of scanned images.
Prepares requisitions for the purchase of supplies; may involve entering information into an automated system.
Receives, stores, and distributes supplies; maintains inventory of such.