Administrative Coordinator - Power Construction 1

Kiewit • Vicksburg, MS

4d • Onsite

About The Position

We are currently looking for a proactive Administrative Coordinator to support our growing demands at TIC Power Construction. This role is located in Boston, VA. Office administration support duties may include: maintaining office systems, supplies, payroll processing, accounts payable, document management, owner billings/account receivables, office clerical/support services, printing, mail distribution, messenger services, expense reporting, greeting visitors, answering phones along with other assigned tasks. TIC Power (TICP) provides direct-hire construction services for Power Generation utilizing a non-union craft force. TIC Power builds major EPC power plant projects throughout North America.

Requirements

• At least 2 years of administrative support experience required
• Strong written and verbal communication skills
• Strong expertise in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Solid skills with peripheral technology such as printers, digital cameras, scanners and A/V equipment
• Previous track record of successfully meeting deadlines and project expectations
• Ability to work with people at all levels of the organization, including senior leadership, as needed
• Outstanding attention to detail and strong organizational skills
• Ability to maintain strict confidence of important, sensitive information and materials
• Enthusiastic team player with an interest in helping the team stay connected and working effectively together
• Regular, reliable attendance
• Work productively and meet deadlines timely
• Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment.
• Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.

Nice To Haves

• A bachelor's or associate’s degree related to the role strongly preferred

Responsibilities

• Providing day-to-day support with general administrative functions and team management needs (e.g., meeting coordination, travel support, team-building efforts, phone and email communication)
• Collaborating with and supporting team members, working on key projects and initiatives
• Providing basic design support for key company branding and marketing materials and events; helping organize and support key online media and video projects
• Helping the team with messaging, writing, editing, researching and related support for external and internal communications, as needed
• Managing key expense reports, invoicing and purchasing card transactions
• Tracking budgets and preparing related reports for team and company use
• Managing and scheduling inter-group and cross-company meetings involving department staff

Benefits

• top-tier medical, dental and vision plans covering eligible employees and dependents
• voluntary wellness and employee assistance programs
• life insurance
• disability
• retirement plans with matching
• generous paid time off

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree