Administrative Coordinator

International Paper • Rome, GA

6d • Onsite

About The Position

The Administrative Coordinator is responsible for general administrative and office support tasks including but not limited to production data collection and reporting, scheduling and coordinating meetings, inventory monitoring, preparing documents and reports. The Administrative Coordinator works in an office environment but will also go out in Mill operating areas. A fast-moving environment that requires adaptability to unexpected changes; daily task prioritizing of duties; must be flexible and able to work to meet mill and corporate schedules.

Requirements

• Must have a high school diploma or GED.
• Minimum of three years of experience in secretarial, bookkeeping, or administrative duties.
• Ability to surface issues and handle sensitive and confidential information in an efficient and professional manner.
• Ability to be at work when scheduled and be on time.
• Must possess a high level of diplomacy, tact, and judgement as well as an upbeat and positive attitude.
• Ability to learn new skills quickly, work under pressure, work overtime as required, solve problems effectively, and handle multiple priorities.
• Superior organizational skills with a high quality of accuracy and attention to detail in both written and verbal communication.
• Demonstrate high level of proficiency in Microsoft Windows environment with an emphasis on Word, Outlook, PowerPoint, and Excel
• Ability to be proactive and self-directed while working professionally in a team environment to resolve issues and meet deadlines.
• Proficiency in Windows based software programs; in particular, spreadsheet, presentation and database programs are required.
• Minimum typing speed of 60 wpm is essential.
• Ability to work independently, manage multiple priorities, perform effectively under pressure, and adapt quickly to changing work conditions.
• Excellent verbal, written, people, and diplomacy skills are required.
• Ability to communicate effectively with corporate/region/group/division and customer contacts is critical.
• Strong problem solving, attention to detail, interpersonal and communication skills are required.
• Competencies: Integrity and Trust, Action Oriented, Approachability, Conflict Management, Interpersonal Savvy, Organizing, Results Oriented, Polite.

Nice To Haves

• Experience with SAP is strongly preferred.

Responsibilities

• Provide overall organization to Operations Manager and Mill Manager.
• Help answer phones, greet guests, and maintain Outlook calendars.
• Assist with planning, coordination and reporting.
• Provide general support and communication to staff and management.
• Additional communications responsibilities may be assigned to support business needs.

Benefits

• International Paper offers a benefits package that includes health, welfare and retirement plans including Medical, Dental, Life insurance, Flexible Spending Accounts, Short-term and Long-term Disability, 401(k), Company-funded retirement contributions, Paid Time Off, Education & Development (including Tuition Reimbursement), Student Loan Repayment Assistance, and Voluntary Benefits including insurance for home, auto, vision and pets
• Leadership training, promotional opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED