Administrative Coordinator

Williams College • Williamstown, MA

10d • $25 - $28 • Hybrid

About The Position

Williams invites you to join our vibrant academic community as an Administrative Coordinator, supporting four key units at the College: the Department of Arabic Studies , the Department of Asian Languages, Literatures, and Cultures ; the Program in Asian Studies ; and the Program in Comparative Literature . In this role, you will serve as a crucial partner in the teaching and learning mission, providing administrative support across academic operations, financial management, and event planning. You will help ensure the smooth day-to-day functioning of these units while contributing to a dynamic and collaborative intellectual environment. This is an opportunity for someone who is organized, proactive, and invested in supporting both faculty and students in meaningful ways.

Requirements

• Associate's degree, two years of relevant experience, or an equivalent combination of education and experience are required
• Excellent organizational skills with an ability to prioritize, organize and execute multiple tasks
• Ability to maintain confidentiality in regards to personnel and student information
• Demonstrated event planning and management experience
• Sensitivity to linguistic and cultural diversity strongly valued
• Ability to work collaboratively with others as well as independently

Nice To Haves

• Familiarity with foreign language learning and/or international education (preferred but not required)

Responsibilities

• Coordinate the administrative work of four academic units.
• Maintain confidential materials used in faculty evaluations and the preparation of tenure documents.
• Provide advice and assistance to faculty on College financial and hiring systems, and supervise undergraduate Teaching Assistants and Research Assistants.
• Manage unit communications, assist visitors, purchase supplies, and manage work orders.
• Manage unit budgets and reconcile purchasing card expenses for department and program chairs.
• Handle financial forms, including processing invoices, journal entries, reimbursements, and vouchers.
• Facilitate and manage departmental awards, prizes, and fellowships.
• Manage student records for majors and concentrators, including registration, advising forms, study abroad credit and requirement tracking.
• Oversee course details in the catalog, coordinate the production of course packets, and schedule and prepare classrooms for faculty needs.
• Oversee communications for all units, including creating and updating brochures, maintaining websites, email lists, Google Drives, and unit bulletin boards.
• Plan and coordinate unit events, guest visits, and lectures, including arranging travel, accommodations, schedule, publicity, and processing financial items like honoraria.
• Assist in facilitating faculty hiring process logistics.

Benefits

• This full-time, year-round position is eligible for Williams College’s robust benefits package designed to support you in your work and overall health and wellness.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 1-10 employees