Administrative Coordinator

Temple Torat Emet•Boynton Beach, FL

9d•$22 - $25•Onsite

About The Position

The Administrative Coordinator is responsible for supporting the smooth and efficient functioning of Temple Torat Emet’s office. This full-time, on-site role involves managing day-to-day administrative and clerical tasks, supporting synagogue leadership, assisting congregants, and ensuring timely and accurate communication across the organization. The ideal candidate is detail-oriented, friendly, proactive, and able to thrive in a fast-paced environment with many moving parts.

Requirements

Experience in administrative support, executive assistance, or office management.
Strong communication skills and excellent phone etiquette.
Highly organized with strong attention to detail and the ability to multitask effectively.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and general office technology, including Constant Contact, Canva and Google Calendar.
Ability to work independently and collaboratively in a busy, community-centered environment.
Ability to exercise discretion, professionalism, and sound judgment.

Nice To Haves

Experience in a synagogue or school setting to understand the environment.
Computer savvy and comfortable with social media (Facebook/Instagram).
Prior experience in a synagogue, nonprofit, or similar congregational setting is a plus.

Responsibilities

Manage daily office operations, including answering phones, responding to emails, and greeting congregants and visitors.
Maintain organized filing systems, membership records, calendars, and synagogue databases.
Prepare correspondence, documents, reports, and weekly communications as needed.
Support the coordination of synagogue programs, lifecycle events, and community activities.
Must have a working understanding of ShulCloud
Provide administrative support to the Temple Administrator and clergy as required.
Schedule and manage appointments, meetings, and calendars.
Assist with board materials, committee communications, and general leadership support
Liaise with vendors, maintenance staff, and community partners as needed.
Monitor and order office and maintenance supplies and ensure equipment is functioning properly.
Support the preparation of newsletters, announcements, and event flyers.
Prepare newsletter 5x a year
Serve as a warm, professional, and helpful first point of contact for synagogue members and guests.
Address inquiries, assist with membership needs, and support congregants with sensitivity and care.
Uphold the welcoming and inclusive spirit of Temple Torat Emet in all interactions.