Administrative Coordinator (Public Services and Revenue Administration)

Dakota County•Hastings, MN

10d•Hybrid

About The Position

This position assists the Director to coordinate and analyze divisional activities, manage operational projects, prepare, maintain, recommend and implement improvements to division policies and procedures. Dakota County is Minnesota’s third largest county and home to more than 400,000 residents. We strive every day to achieve excellence public service, with a focus on four values: Service, Integrity, People, and Innovation. Dakota County aims to create an environment that is welcoming and inclusive of diverse people, backgrounds, and experiences. Our goal is to have a workforce that is reflective of the communities and individuals we serve. We promote an equitable and culturally aware work environment where everyone can be their authentic selves.

Requirements

Bachelor's degree in Business, Public Administration, Communication or a related field AND One year of office management, administrative support and / or project management experience.
An equivalent combination of education and experience totaling five (5) years, including at least one (1) year of office management, administrative support or project management.
Knowledge of County and department policies, programs, and procedures.
Knowledge of Minnesota statutes.
Knowledge of accounting, statistical reporting and evaluation principles.
Skilled in tracking and evaluating processes and systems.
Ability to communicate effectively both orally and in writing.
Ability to coordinate the activities of departmental and division staff and promote effective working relationships both internally and externally.
Ability to train, mentor, and motivate staff through involvement, participation, and cooperation.
Ability to handle multiple tasks efficiently and effectively.
Ability to plan, implement, and evaluate divisional management systems.
Ability to exercise initiative, discretion, trust and independent judgment.

Nice To Haves

Progressively increased experience managing in government, accounting, human resources, or computer software and information systems.

Responsibilities

Assist Director with planning, research, analysis, and reporting of divisional and/or departmental projects; makes recommendations; prepares and disseminates reports.
Responsible for processing departmental and divisional licenses, for example: liquor, tobacco, cannabis, assemblage licenses and various other licenses and permits.
Maintain currency of County Ordinances that are the responsibility of the Division/Department.
Collect, analyze, and disseminate organizational management indicators and outcome measures.
Serves as a liaison between departments to coordinate service levels, enhance communication, clarify issues and resolve problems.
Represent the organization and serve on committees for special projects and may serve as liaison to citizen advisory committees.
Recommend and maintain policies and procedures, monitor consistent implementation and application.
Assist and support organizational management in labor negotiations and confidential processes and procedures.
Coordinate Board Committee processes, prepares, maintains and tracks RBA's through the process.
Coordinate budget requests, develop budget tracking processes for the division and all departments.
Coordinate the development of the fee schedule including surveying select counties on their fees and processes.
May supervise support staff.