Administrative Coordinator, Product Development

Finix•San Francisco, CA

22d•$85,000 - $110,000•Onsite

About The Position

We are seeking a highly organized and proactive Administrative Coordinator to support our Product Development leadership team. This role is critical to ensuring our Head of Product, Head of Engineering, and Head of Design can focus on building and shipping world-class products while you manage the operational details that keep everything running smoothly. As our Administrative Coordinator, you'll own complex calendar management, coordinate cross-functional meetings, and handle ad-hoc projects that arise in a fast-paced product environment. This is an excellent opportunity for someone early in their career who is detail-oriented, thrives in a dynamic environment, and wants to gain exposure to product development operations and leadership. This role will be in-office 5 days a week.

Requirements

Highly organized with an eye for detailânothing falls through the cracks on your watch
Resourceful and solutions-orientedâyou figure things out and don't wait to be told what to do
Adaptable and comfortable with ambiguityâpriorities shift, and you roll with it
A strong communicator who can interface professionally with executives, engineers, designers, and external partners
Tech-savvy and quick to learn new tools and systems
Discreet and trustworthy with sensitive product and company information
Energized by supporting others and making their jobs easier
Comfortable working in-person in a collaborative office environment
2+ years of experience in an administrative coordinator, operations coordinator, or similar support role
Exceptional organizational skills with meticulous attention to detail
Strong written and verbal communication skills
Experience coordinating meetings, offsites, or team events
Proficiency in Google Workspace (Calendar, Gmail, Docs, Sheets, Slides, Slack)
Ability to manage multiple priorities simultaneously in a fast-paced environment
Experience managing complex calendars for multiple stakeholders
A proactive mindset and ability to anticipate needs before being asked

Responsibilities

Manage complex calendaring for three product leaders, including scheduling meetings, coordinating across time zones, and proactively resolving scheduling conflicts
Coordinate logistics for design sprints, user research sessions, and team events
Schedule and coordinate cross-functional meetings between Product, Engineering, Design, Sales, Marketing, and Customer Delivery teams
Coordinate travel arrangements for the product leadership team, including flights, hotels, ground transportation, and detailed itineraries
Serve as a liaison between product leadership and other departments (sales, marketing, finance, operations, etc.)
Handle ad-hoc projects and administrative tasks to support the product development team's evolving needs