Administrative Coordinator (3), Assistant General Manager - Grade 10 - $60,923.20 ~ $85,300.80 ~ $109,657.60

Delaware River Port Authority•Lindenwold, NJ

79d•$60,923 - $109,658

About The Position

This position will be posted from November 21, 2025 to December 5, 2025 by 4:00pm. Must be able to pass a drug and alcohol test and a background check. DRPA and PATCO are subject to federal law, under which marijuana continues to be illegal. Please check your spam or clutter for any emails regarding this selection process. Basic Purpose of Position : Perform the duties as a personal and confidential administrative coordinator to the Assistant General Manager, Assistant General Manager- Gov't and Public Affairs and other Directors as may be assigned by the Assistant General Manager. Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the duties, responsibilities, knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The Authority will adhere to all applicable laws and regulations in assessing an employee's ability to carry out or otherwise meet the job requirements set forth herein in a satisfactory manner.

Requirements

High school diplo m a or general education degree (GED).
Must have 5 years of relevant experience as a h i g h leve l secretar y o r ad m inistrativ e assistant/coordinator t o senio r leve l executive/ m a nage m e nt .
Experience with personal computer applications such as word processing, spreadsheet applications and database management.
Familiarity and knowledge of PATCO fare collection system (Nextfare Central System, Account Base Processing, SAP BI Launch).

Nice To Haves

An Associate degree in communications or a related field.
E xperie n c e i n transportatio n o r technica l environ m ent

Responsibilities

Perform secretarial responsibilities, including composing correspondence and taking meeting notes independently based on general instruction by Assistant General Manager, Assistant General Manager- Gov't and Public Affairs or Directors.
Look up customer information, reply to customer concerns about Freedom card/account in Nextfare Central System. Assist Freedom Card Service Center on outstanding customer issues. Produce selected reports based on date/time and fare classification and other parameters in Nextfare on request.
Receive invoices relative to PATCO and is required to verify the accuracy of invoices, including assignment of appropriate department purpose code for approval and payment in a timely manner. Work with appropriate company when necessary to rectify discrepancies.
Assist in producing reports from project-oriented tasks and in the resolution of issues raised by researching current facts and past practices and preparing supporting documentation reflecting the results of the research.
Monitor sick leave usage for abuse and generate report to the Principals for counseling and prepare paperwork for disciplinary action when necessary.
Monitor injury and disability leave and prepare necessary paperwork accordingly, including accident reports and notification to appropriate departments.
Prepares necessary paperwork for monthly reports, ordering of supplies and office equipment maintenance.
Opens and distributes mail and maintains the files including all information considered confidential.
Receives visitors; handles incoming and outgoing telephone calls with politeness, helpfulness and discretion. Communicate effectively with Directors. Has regular in-person contact with employees, customers, suppliers, and high-level officials, requiring a concise and courteous response to inquiries
Manage office responsibilities in the absence of the Directors maintaining a smooth flow of routine matters.
Coordinates special projects and events and employee charity events. Communicate with PATCO riders by coordinating information on events through posters, seat drops signage and phone calls.
Perform other related duties as required and assigned.